Programs and Events Coordinator

1 month ago

Adelaide, Australia Comittee For Adelaide Full time

Reporting to the CEO and working closely with the Member Engagement and Events Manager and Strategy & Projects Manager, this position is a part time role at 0.6 FTE and requires a proactive and energetic professional who is highly skilled at event coordination and delivery, communications and business support.

This is the ideal role for someone who can work autonomously and as part of a high-performing team and can confidently take on a broad range of tasks to support the day-to-day operation and strategic outcomes of the Committee.

Key responsibilities include:

  • Supporting the delivery of Committee for Adelaide events and programs including SA Zero, Adelaide Connected, Insights Series and Emerging Leaders Series.
  • Assisting with the coordination and ongoing management of event sponsorship.
  • Assisting with the collation of expense records for various events.
  • Assisting with the coordination of events from invitations, managing RSVPs, preparation of nametags, theming, speaker coordination, event location, menu planning.
  • Assisting in the preparation of sponsorship proposal documents for members and stakeholders.
  • Assisting with the drafting of speeches and presentation slides as required.
  • Supporting the team to plan and deliver Adelaide Connected Podcast series including scheduling recordings, communicating with talent and coordinating podcast promotion campaigns and associated materials.
  • Working closely with CEO and team to coordinate client meetings, briefings and roundtables as required including confirming venue, facilitating invitations / RSVPS, arranging catering and other materials (if required) and taking minutes.
  • Ensuring client, sponsorship and membership data is kept up to date and relevant.
  • Assisting with the preparation and dissemination of regular communications.
  • Maintaining various CRM systems and data in relation to members and stakeholders.
  • Providing the CEO and wider team with support as required.
  • Other administrative duties as required.

Ideal person for the position:

It is essential that you will be able to demonstrate experience working in an Executive Assistant or Business Support role that has incorporated aspects of business and client relationship management and event management including a degree of support that resulted in the growth of an organisation. This person will have superior time management, diary and administration management experience with advanced computer literacy skills including Word, Excel and CRMs.

What we consider essential:

  • Experience working in event coordination across a variety of size and focused events.
  • A multiskilled professional with a great degree of initiative and drive to succeed.
  • Skilled in a wide degree of administrative functions across organisations.
  • Advanced computer literacy skills including design and CRM programs (such as Eventbrite, Canva, Survey Monkey, Mail Chimp).
  • A superior approach to stakeholder, client and sponsorship relationships understanding that they are the cornerstone to the future growth and success of the organisation.
  • Understanding of accounts and expenditure.
  • Exceptional diary management skills including organisation of various meetings.
  • Ability to work independently and as part of a team, with a strong sense of accountability.
  • Ability to work outside of normal business hours.

We will be thinking outside the square with this position and will welcome applications that encompass a varying degree of experience across one or more aspects of the role. Above all we are seeking candidates who are confident, positive and productive team members who demonstrate high levels of professionalism, integrity, kindness and resilience.

The role requires someone who:

  • Is Flexible.
  • Has a good sense of humour / fun.
  • Can roll up their sleeves.
  • Has a can do attitude.
  • Is a great team player.

What we offer:

  • Fun / supportive / dynamic work environment.
  • Helping shape the future of Adelaide, SA.
  • Flexible work environment.

The Committee for Adelaide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

TheCommittee for Adelaide is a dynamic and forward-thinking organisation that brings together businesses, industry bodies, community and government to shape the future of Adelaide, South Australia. We are non-partisan, independent and sector agnostic. Our membership is diverse and influential, making a significant contribution to the economy and society.

The Committee’s work centres around people, business and capital, and how the interconnection of these areas and their relationship to one another largely determine the economic and cultural health of our society. We are focussed on harnessing the strengths, passion and insights of our members and partners to shape the future of Adelaide, South Australia.

  • Event Program Coordinator

    3 weeks ago

    Adelaide, South Australia The Royal Zoological Society of SA Inc Full time

    About the RoleWe are seeking a skilled Event Program Coordinator to join our Events team at The Royal Zoological Society of SA Inc. This is a permanent full-time position based in Adelaide Zoo, with occasional travel to Monarto Safari Park.As an Event Program Coordinator, you will play a key role in developing, coordinating, and delivering our 18-month...

  • Global Business Events Coordinator

    3 weeks ago

    Adelaide, South Australia Business Events Adelaide Full time

    We are seeking a highly motivated and experienced Global Business Events Coordinator to join our team at Business Events Adelaide.The successful candidate will be responsible for planning and implementing business development activities to attract new and repeat business to Adelaide, working closely with the Director – National Bidding and Events.Key...

  • Business Development and Event Manager

    4 weeks ago

    Adelaide, South Australia Business Events Adelaide Full time

    About Business Events AdelaideWe are the peak independent body for South Australia's business events, driving economic growth through successful conferences, meetings, exhibitions, corporate incentives, and special events.Our team works with interstate and international organisers to provide valuable guidance and facilitate bespoke, end-to-end business event...

  • Event Coordinator

    4 weeks ago

    Adelaide, South Australia Marriott Adelaide Full time

    Event Manager Job DescriptionAt Marriott Adelaide, we are seeking an experienced Event Manager to join our team. The ideal candidate will have a proven track record in managing events, internal functions, and social events.Event Planning and Execution: Coordinate the planning, execution, and coordination of all hotel events, internal functions, and social...

  • Events Coordinator

    1 month ago

    Adelaide, South Australia Flinders University Full time

    About the RoleWe are seeking an enthusiastic and motivated Events Officer to join our team at Flinders University Student Association (FUSA). As the Events Officer, you will play a crucial role in developing and implementing a diverse range of events and activities that foster a vibrant community across our campuses.Your primary responsibility will be to...

  • Events Coordinator

    3 weeks ago

    Adelaide, South Australia Port Adelaide Football Club Full time

    About the RoleWe are seeking a highly skilled and experienced Events Coordinator to join our team. The ideal candidate will have a proven track record of successfully managing end-to-end event planning, including developing, coordinating, and executing events in a fast-paced environment.

  • Executive Events Coordinator

    3 weeks ago

    Adelaide, South Australia CEDA – the Committee for Economic Development of Australia Full time

    About UsCEDA – the Committee for Economic Development of Australia – is an independent, not-for-profit member-based think tank that works to champion ideas, research and policy reform to positively shape economic and social development for all Australians.We work closely with our national membership base, which includes Australia's leading businesses,...

  • Senior Events Coordinator

    4 weeks ago

    Adelaide, South Australia CEDA – the Committee for Economic Development of Australia Full time

    Event Management OpportunityWe are seeking an experienced Event Manager to join our team in Adelaide, working closely with our nationally diverse Programming team.This is a permanent ongoing position that will see you manage and deliver high-quality face to face, hybrid and digital events on a daily basis.Your primary responsibilities will include:Supporting...

  • Event Planning Coordinator

    4 weeks ago

    Adelaide, South Australia The Royal Zoological Society of SA Inc Full time

    Welcome to this exciting opportunity to become a key member of our team at The Royal Zoological Society of SA Inc!**Job Title:** Event Planning CoordinatorWe are seeking an enthusiastic and highly organized Events Assistant to join our small, busy, and high-achieving Events team. This is a permanent full-time position based in Adelaide Zoo, with occasional...

  • Events Communications Coordinator

    2 months ago

    Adelaide, Australia University of Adelaide Full time

    The Marketing branch is responsible for strategic marketing, communications and events that enhance the University of Adelaide’s brand, increase engagement and ensure business sustainability through generating student demand. The branch delivers a suite of effective marketing services.Reporting to the Events Manager, the Event Coordinator is responsible...

  • Event Coordinator

    2 weeks ago

    Adelaide, South Australia Adelaide Venue Management Corporation Full time

    About the RoleWe are seeking an experienced Event Coordinator to join our team at Adelaide Venue Management Corporation.As a key member of our event operations team, you will be responsible for coordinating catering operations on the floor, staff development and performance, labour and material costs, uniform, linen and service standards.You will work...

  • Strategic Events and Placemaking Coordinator

    4 weeks ago

    Adelaide, South Australia City of Port Adelaide and Enfield Full time

    The City of Port Adelaide and Enfield's Placemaking & Activation team is seeking a highly skilled Strategic Events and Placemaking Coordinator to join their dynamic team.About the RoleThis exciting opportunity will see you lead, produce, and deliver placemaking and activation projects and initiatives across the city, building community, attracting people,...

  • Event Planning Coordinator

    4 weeks ago

    Adelaide, South Australia National Wine Centre Full time

    Event Planning CoordinatorWe are seeking an experienced and enthusiastic Event Planning Coordinator to join our team at the National Wine Centre of Australia.The successful candidate will work closely with sales, kitchen, floor operations and guest services to deliver exceptional events and maximise event revenue across all market segments.This is a pivotal...

  • Sales and Events Coordinator

    4 weeks ago

    Adelaide, Australia Stamford Hotels and Resorts Full time

    Sales and Events Coordinator  Location: Adelaide, South Australia Join our Sales Team as a Sales and Events Coordinator: About Stamford Hotels and Resorts Stamford Hotels and Resorts, a part of the Stamford Group, manages the Group’s portfolio of luxury premium hotels located in Australia. The hotel portfolio consists of nearly 1800 rooms and over 1000...

  • Event Coordinator

    1 month ago

    Adelaide, South Australia Adelaide Venue Management Corporation Full time

    Event Manager OpportunityThe Adelaide Convention Centre hosts significant events, conferences, and banquets. We have a rare opportunity for a hospitality professional to join our team, working at the top end of Adelaide's business events market.This role reports to the Manager, Event Floor Services. Key responsibilities include:Assisting with the...

  • Senior Event Coordinator

    3 weeks ago

    Adelaide, South Australia Committee For Adelaide Full time

    About Us: The Committee for Adelaide is a forward-thinking organisation that brings together businesses, industry bodies, community and government to shape the future of Adelaide, South Australia. We are non-partisan, independent and sector agnostic.Our Mission: Our work centres around people, business and capital, and how the interconnection of these areas...

  • Senior Events Coordinator

    3 weeks ago

    Adelaide, South Australia City of Port Adelaide and Enfield Full time

    This is a fantastic opportunity to join the City of Port Adelaide and Enfield's Placemaking & Activation team as a Senior Events Coordinator.The role will involve leading, producing, and delivering placemaking and activation projects and initiatives that build community, attract people to the region, stimulate economic development, and support the objectives...

  • Technical Event Coordinator

    4 weeks ago

    Adelaide, South Australia NovaTech Creative Event Technology Full time

    Novatech Creative Event Technology is seeking a motivated individual to join their team as a Technical Event Coordinator.This six-week training program, commencing September 30th, aims to educate the next generation of Audio, Lighting, and Video Technicians in Adelaide.Key responsibilities will include preparing equipment for events, packing trucks...

  • Event Coordinator and Placemaking Specialist

    4 weeks ago

    Adelaide, South Australia City of Port Adelaide and Enfield Full time

    Unlock Your Potential in Event PlanningWe are seeking a highly skilled Event Coordinator and Placemaking Specialist to join our dynamic team at the City of PAE. This is an exciting opportunity for someone who is passionate about creating memorable experiences and driving community engagement through events and placemaking initiatives.About the RoleLead and...

  • Community Event Coordinator

    4 weeks ago

    Adelaide, South Australia Flinders University Full time

    About the RoleWe are seeking a motivated Community Event Coordinator to foster a vibrant community across Flinders Campuses, through the development of programs, events, and activities.As a key member of our team, you will be responsible for partnering with Student Council and FUSA staff to develop a schedule of regular events and campus activities...