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Executive Assistant

1 month ago

Sydney, New South Wales, Australia TMX Full time
About TMX Transform

TMX Transform is an end-to-end supply chain consultancy, helping businesses plan for their future and make their supply chain a competitive point of difference.

Job Title: Team/Executive Assistant

As a key member of our Property and Project Services team, you will play a crucial role in ensuring the smooth operation of our team's activities. Your responsibilities will include providing administrative support, managing schedules, coordinating various tasks, and helping our team achieve its goals.

Key Responsibilities:
  • Administrative Support: Assist with day-to-day administrative tasks, including managing calendars, scheduling meetings, managing leave and expenses, booking travel, and processing invoices.
  • Communication: Serve as a point of contact for internal and external communications, ensuring messages are conveyed accurately and promptly.
  • Organizational Support: Help organize team events, meetings, and other activities, ensuring all logistics are handled efficiently.
  • Documentation: Prepare, maintain, and check documents, reports, and presentations as needed.
  • Project Assistance: Support ongoing projects by coordinating tasks, tracking progress, and providing updates.
Requirements:
  • Experience: 5+ years in senior level administrative support role.
  • Previous Property industry experience beneficial (listing software/database, agency agreements, licensing, listing sheets, title searches, and marketing).
  • Experience in juggling the needs of multiple high-priority stakeholders.
  • Demonstrated experience working under pressure, prioritizing, and working to tight deadlines.
  • Event and project management skills.
  • Excellent organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Tech Savvy: Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office software and tools. Adobe InDesign and Salesforce experience preferred.
  • Attitude: A proactive, can-do attitude with a willingness to take on new challenges and a keen eye for detail.
About the Role

This is an exciting opportunity to join a dynamic team as an Executive Assistant. You will be part of the broader support team based in our Sydney office, supporting the Property and Project Services team in delivering exceptional results.

What We Offer
  • Salary: $80,000 - $120,000 per annum, depending on experience.
  • A collaborative and inclusive work environment that truly lives the company values.
  • Opportunities for professional development and career advancement.
  • Competitive health benefits and other perks.
About Us

TMX Transform is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.