Executive Assistant

2 months ago


Sydney, New South Wales, Australia Anton Murray Consulting Full time

Job Title: Executive Assistant - Investment Banking

Job Summary:

We are seeking a highly organized and proactive Executive Assistant to provide administrative support to our Investment Banking team in Sydney. The successful candidate will have excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment.

Key Responsibilities:

  1. Calendar management, including coordinating client and internal meetings, calls, and Zoom meetings.
  2. Maintain team calendars, including client meetings and contact information in Salesforce.
  3. Answer phone calls and emails, relaying information in a timely and accurate manner.
  4. Travel arrangements, including booking flights and accommodation for team members.
  5. Processing expense reports for bankers within strict deadlines.
  6. Client entertainment, including organizing ad hoc client lunches and dinners.
  7. Coordinating room bookings for client meetings and lunches, and liaising with catering managers as required.
  8. Providing coverage for EA colleagues during breaks and holidays.
  9. Actively fostering a cohesive work environment within the EA team.

Requirements:

  • Ability to work proactively in a fast-paced and demanding environment.
  • Highly organized with strong attention to detail and ability to manage multiple tasks.
  • Excellent communication skills, both verbally and in writing.
  • Excellent Microsoft Outlook skills, including fast and accurate keyboard skills.
  • Ability to work well under pressure and adapt to changing priorities.
  • Proactive, punctual, reliable, and a team player.
  • Flexible and adaptable to work across multiple teams.

Company Details:


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