Event Coordinator

3 months ago

Sydney, Australia Shuk Pty Ltd Full time

SHUK Pty Ltd trades as a café/restaurant with the menu directly influenced by Middle Eastern and Mediterranean cuisines. Taking inspiration from the Hebrew meaning of market place, we are located in Bondi, Chatswood, Surry Hills & The Rocks and have quickly become one of the favourite meeting places for locals and tourists alike. We offer an incredible array of Israeli/Mediterranean delights for breakfast, lunch and dinner and use the freshest produce and dishes that promise a flavour of Israel mixed with modern favorites.

We are seeking for a full-time Event Coordinator to join our team.

**Position Summary**

The Event Coordinator at Shuk is responsible for overseeing the planning, coordination, and execution of a wide range of events, both on-site and off-site. This role involves working closely with clients, external event management teams, and internal stakeholders to ensure that each event meets the highest standards. The Event Coordinator handles all aspects of event management, including catering, signage, and special promotions, while also managing the marketing and promotion of these events. Additionally, the Event Coordinator is responsible for maintaining Shuk’s online presence, coordinating with the PR agency, and managing various digital platforms to enhance customer engagement and satisfaction. This role is key in driving the success of Shuk’s events and enhancing the brand’s visibility.

**Key Responsibilities**
- Arrange and manage all Shuk events including private, off-site, on-site and special events, both small and large scale
- Work with external event management and other stakeholders to coordinate events
- Meet with clients via phone and in person to discuss their event needs and provide information on available services and packages
- Manage special event logistics. Create promotional event signage and coordinate with Factory General Manager the event special and its availability and price
- Arrange and coordinate the signage, displays and transport for events
- Arrange menus for events and for SHUK restaurants
- Pre-order pastries for Bakery and Surry Hills for special events like Shabbat dinner
- Manage the promotion of special events/days at Shuk including Jewish days/foods, Halloween, Father’s Day, Mother’s Day and other special events
- Oversee Google reviews for events and SHUK restaurants each Monday and update Google when needed (store hours, events, specials)
- Manage external apps used for events and SHUK restaurants including Hey You, Uber Eats, and Hungry Hungry
- Oversee and remind managers to update prices, menus and public holiday surcharges on external apps
- Manage the bookings platform for events and SHUK restaurants
- Create special bookings via the booking platform for special events such as Kosher Night
- Supervise TV screen content at Falafel and Surry Hills event details and daily information are updated
- Coordinate Shuk social media channels. Monitor and respond to all messages on Instagram
- Remind and assist the PR Agency in promoting special events and days at Shuk
- Monitor the Shuk content plan from the PR agency and provide them with feedback
- Order and coordinate Visaprint orders including loyalty cards and other printed material for special events and Shuk restaurants
- Create and manage newsletters for special events
- Maintain the Shuk website and set up all pre-orders for special events and days

**Key Skill Requirements**
- Proven track record in managing events of various scales
- Excellent verbal and written communication skills
- Ability to manage multiple tasks and projects simultaneously
- Experience in promoting events and managing social media
- Skilled in building and maintaining client relationships
- Familiarity with event management software and digital platforms
- Ability to think on your feet and resolve issues quickly

**Company Culture Attributes**
- Customer focus
- Collaboration
- Innovation and creativity
- Attention to detail
- Adaptability
- Commitment to excellence

The salary for the role is between $65,000 - $80,000, depending on experience.

**Job Types**: Full-time, Permanent

Pay: $65,000.00 - $80,000.00 per year

Schedule:

- Monday to Friday
- Weekend availability

Work Location: In person

**Job Types**: Full-time, Permanent

Pay: $65,000.00 - $80,000.00 per year

Schedule:

- Monday to Friday
- Weekend availability

Work Location: In person

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