Event Coordinator

7 months ago

Sydney, Australia Apex Event Recruitment Full time

Immediately Available Permanent Part-Time Role
- Sydney, NSW
- Salary $75,000 - $80,000 plus super pro rata

**The Company**:
Our client is a boutique membership Association and they have a team of great staff. They are looking for an Event Coordinator to join their team on a permanent part-time basis. This role is a stand alone events position for the Association. The association delivers various events each year including conferences, virtual forums and briefings, and advocacy events.

**The Role**:
The Event Coordinator role will report to the Head of Policy and will be responsible for leading the delivery of events on behalf of the association.This includes a range of online and face-to-face events for internal and external audiences, including a flagship conference, member events, and staff events.

Key Responsibilities include;
- Develop, coordinate, and implement the delivery of the association's Events Program, in accordance with the association's Events Strategy
- Coordinate our flagship events, including a major biannual conference in May and other events and advocacy activities, in conjunction with association staff
- Develop and manage the events calendar and work toward improving the sustainability of the association's events
- Understand the requirements for each event
- Plan events with attention to budget and time constraints, assisting with research, quote requests, proposals and budgets
- Contribute to research, marketing, and promotions of the events
- Book venues and catering
- Schedule speakers
- Work with the Media and Communications Adviser to ensure the overall look and feel of the event is consistent across all communications (branding, theme, and content)
- Collect, compile and format events materials and maintain online events materials
- Assist with registration and database management
- Manage delegate communications and enquiries
- Manage bump-in and bump-out of events, including the provision of on-site support
- Manage attendee evaluations/surveys.
- Evaluate each event’s success, prepare and submit reports.
- Develop, maintain and implement systems and procedures for the efficient and effective delivery of events
- Contribute to the development of policies and guidelines related to event management delivery
- A proven track record of organising successful events
- Good verbal, written and visual communication skills
- Exceptional attention to detail and good time management skills
- Proven ability to problem solve and adapt to changing priorities
- Proficiency in Microsoft Word, Outlook, Excel and PowerPoint
- Team player who can work autonomously

**For more information regarding event positions follow us**:
**LinkedIn: Apex Event Recruitment**
**Facebook: Apex Event Recruitment

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