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Event Planning Specialist

1 month ago

Sydney, New South Wales, Australia Apex Event Recruitment Full time

Company Overview:

A leading events agency in Sydney delivers creative events in Australia. This agency operates with the belief that how a brand communicates is not built around what they say, but the experiences that they create and share with audiences.

The Role:

We are looking for an Event Coordinator to join our team. The Event Coordinator will report to the Senior Producer and be at the centre of all deliverables of a project, responsible for the quality, timing, budget, and OH&S for each project.

Key Responsibilities:

  • Retail and support event timelines and on-site schedules for assigned events
  • Sourcing and managing various suppliers
  • Fostering and maintaining strong client relationships
  • Managing project budgets
  • Supporting the creative and design briefings
  • Supporting with venue, council approvals documentation, and submissions
  • Supporting with Health and Safety Management Plans, documentations, and forms required in the lead up and onsite at events
  • Support in creating purchase orders and supporting project finance where required
  • Supporting on multiple projects simultaneously
  • Supporting the producers when on-site
  • Support the technical and logistical running of the event
  • Support building producers with storage inventory
  • Ensure a high-quality standard of delivery is maintained
  • Support with financial reconciliation of the production budget
  • Attend debriefs and communicate results
  • Archive technical project files

Requirements:

  • Exceptional attention to detail
  • Administrative & organisational skills
  • Excellent computer literacy (Word, Excel, PowerPoint, Photoshop)
  • An understanding of event registration is highly desirable
  • Excellent communication skills
  • Good problem-solving and lateral thinking skills
  • A desire to be accurate and detailed
  • Ability to travel for events when required
  • Ability to build strong supplier relationships
  • Ability to work as part of a team, as well as independently

Compensation:

$65,000 - $75,000 per year, plus superannuation depending on experience. This salary range is estimated based on industry standards for similar roles in Sydney.