Deanery Administration Manager

2 weeks ago

Parkville, Australia University of Melbourne Full time

About the Role

Reporting to the Director – Deanery Operations, the Deanery Administration Manager is a senior role critical to the smooth functioning of the MDHS Deanery. You will lead an administration team of approximately 8 Executive Assistants and administrative staff, fostering a collaborative environment and ensuring streamlined best practices. The role involves collaborating closely with the Dean’s support team, and driving continuous improvement in administrative processes. This role is predominantly based onsite.

Your responsibilities will include:

Lead, direct and implement business processes change activities, including planning and evaluation of the objectives and strategies of services offered best practice processes and system within the Deanery. Manage the day-to-day operational processes of the EA team to standardise ways of working with Executives, to enable team members to stand in for each other during periods of leave, without a significant impact on the Executive. Ensure adherence to university policies and procedures related to administrative tasks Identify and manage opportunities for leveraging resources and improvement in processes that will support the effective functioning of the Deanery Executive and their support team.

Who We Are Looking For

You will possess exceptional attention to detail, stakeholder management, and communication skills, with a proven ability to manage people and solve problems. You will be highly enthusiastic, flexible, self-motivated, and able to work both independently and cooperatively within a complex, matrix-style management system, demonstrating professional and collegial behavior of the highest standard.

You will also have:

A relevant postgraduate qualification in a relevant field with extensive experience; or an equivalent combination of relevant experience and/or industry training. Prior Office manager or similar experience with specialised expertise in operating an efficient and best practice administrative function Supervisory experience including demonstrated experience in leading and managing multiple team members. Demonstrated organisational, administrative and project management skills with the ability to analyse complex issues and develop, implement and maintain best practice system and administrative processes.

For further information regarding responsibilities and requirements, please refer to the attached PD.

Please note: Visa sponsorship is not available for this position . This role requires current valid work rights for Australia.

Your New Team – Faculty of Medicine, Dentistry & Health Sciences

The Faculty of Medicine, Dentistry & Health Sciences, a cornerstone of excellence, boasts an impressive research legacy and holds the prestigious position of the University of Melbourne's largest faculty. With an astounding research revenue of over $420 million in 2021, we are at the forefront of health research in Australia. Our commitment to innovation and entrepreneurship is underlined by $85 million in commercialisation and government income, along with notable investments in intellectual property assets.

What We Offer You In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
 We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

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