Deanery Administration Manager

3 weeks ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0062859
**Location**:Parkville
**Role type**:Full-time/ Continuing
**Faculty**:Medicine, Dentistry and Health Sciences
**Department/School**:Deanery Operations
**Salary**:UOM 8 - 119,742 - $129,607 p.a. plus 17% super
- _they have been employed by the University over two or more semesters and over two consecutive calendar years,_
- _they have been employed on a 0.5 FTE or more time fraction, and_
- _they have the skills, experience, qualifications, and expertise required by the Selection Criteria._
- Lead and streamline administrative operations in the MDHS Deanery, supervising and developing a high-performance team.
- Exciting opportunity to drive changes and implement best practice administrative processes within a leading academic environment.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families

**About the Role**
- Reporting to the Director - Deanery Operations, the Deanery Administration Manager is a senior role critical to the smooth functioning of the MDHS Deanery. You will lead an administration team of approximately 8 Executive Assistants and administrative staff, fostering a collaborative environment and ensuring streamlined best practices. The role involves collaborating closely with the Dean’s support team, and driving continuous improvement in administrative processes. This role is predominantly based onsite.Your responsibilities will include:

- Lead, direct and implement business processes change activities, including planning and evaluation of the objectives and strategies of services offered best practice processes and system within the Deanery.
- Manage the day-to-day operational processes of the EA team to standardise ways of working with Executives, to enable team members to stand in for each other during periods of leave, without a significant impact on the Executive.
- Ensure adherence to university policies and procedures related to administrative tasks
- Identify and manage opportunities for leveraging resources and improvement in processes that will support the effective functioning of the Deanery Executive and their support team.

**Who We Are Looking For**

You will possess exceptional attention to detail, stakeholder management, and communication skills, with a proven ability to manage people and solve problems. You will be highly enthusiastic, flexible, self-motivated, and able to work both independently and cooperatively within a complex, matrix-style management system, demonstrating professional and collegial behavior of the highest standard.

You will also have:

- A relevant postgraduate qualification in a relevant field with extensive experience; or an equivalent combination of relevant experience and/or industry training.
- Prior Office manager or similar experience with specialised expertise in operating an efficient and best practice administrative function
- Supervisory experience including demonstrated experience in leading and managing multiple team members.
- Demonstrated organisational, administrative and project management skills with the ability to analyse complex issues and develop, implement and maintain best practice system and administrative processes.

For further information regarding responsibilities and requirements, please refer to the attached PD.

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - Faculty of Medicine, Dentistry & Health Sciences**

The Faculty of Medicine, Dentistry & Health Sciences, a cornerstone of excellence, boasts an impressive research legacy and holds the prestigious position of the University of Melbourne's largest faculty. With an astounding research revenue of over $420 million in 2021, we are at the forefront of health research in Australia. Our commitment to innovation and entrepreneurship is underlined by $85 million in commercialisation and government income, along with notable investments in intellectual property assets.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LG

  • Deanery Administration Manager

    1 week ago

    Parkville, Australia University of Melbourne Full time

    About the Role Reporting to the Director – Deanery Operations, the Deanery Administration Manager is a senior role critical to the smooth functioning of the MDHS Deanery. You will lead an administration team of approximately 8 Executive Assistants and administrative staff, fostering a collaborative environment and ensuring streamlined best practices....

  • Deanery Administration Manager

    1 week ago

    Parkville, Victoria, Australia University of Melbourne Full time

    About the Role Reporting to the Director – Deanery Operations, the Deanery Administration Manager is a senior role critical to the smooth functioning of the MDHS Deanery. You will lead an administration team of approximately 8 Executive Assistants and administrative staff, fostering a collaborative environment and ensuring streamlined best practices....

  • Executive Assistant, Mdhs Deanery

    5 days ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0044511 **Location**:Parkville **Role type**:Full-time; Fixed-term for 12 months **Faculty**:Medicine, Dentistry and Health Sciences **Department/School**: Office of the Chief Operating Officer / Deanery Office of the Chief Operating Officer / Deanery **Salary**:UOM 6 - $92,749 - $100,397 p.a. plus 17% super - **Support MDHS Deanery Executive,...

  • Executive Assistant, Deanery Operations

    2 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0062361 **Location**: Parkville **Role type**: Full-time - fixed term (12 month maternity leave) **Faculty**: Medicine, Dentistry and Health Sciences **Department**:Office of the Chief Operating Officer / Deanery **Salary**: UOM 6 - $92,749 - $100,397 p.a. plus 17% super - **Optimise workflows to ensure smooth efficiency and effective...

  • Deanery Admin Officer

    2 weeks ago

    Parkville, Victoria, Australia University of Melbourne Full time

    About the Role The Deanery Admin Officer at the MDHS Deanery provides essential administrative support to the Office of the Dean, working closely with the Dean's Executive Assistant and Chief of Staff to ensure smooth operations. The ideal candidate will be highly organised, capable of managing multiple tasks, and possess strong attention to detail,...

  • Deanery Admin Officer

    4 weeks ago

    Parkville, Australia University of Melbourne Full time

    About the Role The Deanery Admin Officer at the MDHS Deanery provides essential administrative support to the Office of the Dean, working closely with the Dean’s Executive Assistant and Chief of Staff to ensure smooth operations. The ideal candidate will be highly organised, capable of managing multiple tasks, and possess strong attention to detail,...

  • Deanery Admin Officer

    4 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0062633 **Location**:Parkville **Role type**:Part-time; Continuing (0.5 FTE 5 days p/w) **Faculty**:Medicine, Dentistry and Health Sciences **Department**:Office of the Dean **Salary**:UOM 5 - $83,159 - $95,518 (Pro rata) p.a. plus 17% super - _they have been employed by the University over two or more semesters and over two consecutive calendar...

  • Deanery Admin Officer

    2 days ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0062633 **Location**:Parkville **Role type**:Part-time; Continuing (0.5 FTE 5 days p/w) **Faculty**:Medicine, Dentistry and Health Sciences **Department**:Office of the Dean **Salary**:UOM 5 - $83,159 - $95,518 (Pro rata) p.a. plus 17% super - _they have been employed by the University over two or more semesters and over two consecutive calendar...

  • Operations Officer

    2 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0053148 **Location**:Parkville **Role type**:Full Time; Continuing **Department/School**:Office of the Dean, Faculty of Science **Salary**:UOM 5 - $79,961 - $91,844 p.a. pro rata plus 17% super - **Opportunity to join a collaborative and supportive team within the Office of the Dean as a valued team member**: - **Salary packaging, subsidised...

  • Project Offier

    2 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0053263 **Location**:Parkville **Role type**:Full-time; Fixed-term until 31 December 2024 **Faculty**:Faculty of Medicine, Dentistry and Health Sciences **Department**:Deanery **Salary**:UOM 7 - $102,338 - $110,780 p.a. plus 17% super - Coordinate diversity and inclusion projects, ensuring effective implementation and collaboration across the...

  • Administration Assistant

    3 weeks ago

    Parkville, Australia Woodforde Group Full time

    Professional team - career opportunity - Supportive work environment - Parkville location **Your organisation** This community based organisation has a number of different programs across education and social justice activities with refugees, asylum seekers, indigenous people and disadvantaged youth. It's Melbourne office provides professional support for...

  • Administration Assistant

    1 week ago

    Parkville, Victoria, Australia Woodforde Group Full time

    Professional team - career opportunity Supportive work environment Parkville locationYour organisationThis community based organisation has a number of different programs across education and social justice activities with refugees, asylum seekers, indigenous people and disadvantaged youth. It's Melbourne office provides professional support for the...

  • Administration Assistant

    6 days ago

    Parkville, Australia University of Melbourne Full time

    **Job no**: 0062338 **Location**:Parkville **Role type**:Part-time; Fixed-term for 24 months **Faculty**:Faculty of Medicine, Dentistry and Health Sciences **Department/School**:Department of Surgery, Melbourne Medical School **Salary**:UOM 5 - $79,961 - $91,844 p.a. plus 17% super (Pro-rata) for part time employees - Provide administrative support to the...

  • Administration Assistant

    4 weeks ago

    Parkville, Australia Murdoch Childrens Research Institute Full time

    Attractive salary $62,722 - $69,626 per annum (pro rata) + super 12-month part time contract (7.6 hours per week); hours will be spread over the week Ideal for an existing MCRI/VCGS employee looking for additional hours **The opportunity**: Join Our Mission to Enhance Transgender Health The Transgender Health research group at MCRI aims to produce...

  • Administration Coordinator

    3 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**:0061431 **Location**:Parkville **Role type**:Part-time (0.6 FTE); Continuing **Department**:Legal and Risk **Salary**:UOM 5 - $79,961- $91,844 p.a. plus 17% super, pro rata for part-time - Provide administration and operational support - Work-life balance - Brilliant benefits and a flexible hybrid work environment! **About the Role** Are you...

  • SACS Administration

    1 month ago

    Parkville, Australia The Royal Melbourne Hospital Full time

    Sub-Acute Ambulatory Care Services (SACS) Part Time Position, working 48 per fortnight – 12mths Maternity Leave Based at Royal Melbourne Hospital, Royal Park Campus Your new role: Provide administrative support working within the Sub Acute Ambulatory Care (SACS) services Generate and input of data and reporting, telephone management,...

  • Administration Assistant

    1 month ago

    Parkville, Australia University of Melbourne Full time

    About the Role As the Administrative Assistant, you will be responsible for ensuring that individuals seeking medical assistance are appropriately dealt with in a timely and professional manner. You will also provide general direction to agency administrative and students@work staff, ensuring that current information is always available to staff.  ...

  • Business Administrator

    5 days ago

    Parkville, Australia Murdoch Childrens Research Institute Full time

    **Role Type**: Full Time 12 month Contract **Salary**: $ 75,000 - $104,000 p.a + super + salary packaging **Location**: Parkville Join Australian Genomics as a Business Administrator and become a pivotal force behind our groundbreaking initiatives! The Opportunity Join Australian Genomics as a Business Administrator and become a pivotal force behind our...

  • Administrative Assistant

    2 weeks ago

    Parkville, Victoria, Australia IPA Personnel Services Full time

    ADMINISTRATIVE ASSISTANT / EXECUTIVE ASSISTANTLocation: Parkville, VictoriaPay Rate: $52.63 per hour plus SUPERTerm: 3-month term with possible extensionSchedule:Monday to ThursdayKey Responsibilities: Managing complex calendars and scheduling meetings and appointments Coordinating travel arrangements and preparing expense reports Drafting and editing...

  • Administrative Officer

    3 weeks ago

    Parkville, Australia University of Melbourne Full time

    **Job no**:0061683 **Location**: Parkville **Role type**: Full-time; Fixed-term for 12 months **Faculty**: Faculty of Medicine, Dentistry and Health Sciences **Department/School**: School of Biomedical Sciences **Salary**: UOM 5 - $79,961 - $91,844 p.a. plus 17% super - Provide operational support to the Department of Microbiology and Immunology - Based at...