Operations Officer

5 months ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0053148
**Location**:Parkville
**Role type**:Full Time; Continuing
**Department/School**:Office of the Dean, Faculty of Science
**Salary**:UOM 5 - $79,961 - $91,844 p.a. pro rata plus 17% super
- **Opportunity to join a collaborative and supportive team within the Office of the Dean as a valued team member**:

- **Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families**

**About the Role**
We're inviting a motivated Operations Officer to join the dedicated and supportive team of Professional Staff within the Office of the Dean. Your role will play a pivotal part in providing essential administrative support across both the Deanery and the broader Faculty.

As an Operations Officer, you will ensure the efficient functioning of critical processes. Your diverse responsibilities will span events administration, facilities and resources management, finance and procurement, as well as general administration tasks. You will also contribute to the development and implementation of administrative systems and processes that cater to the operational needs of the Deanery.

We're seeking an individual who thrives on finding solutions, equipped with impeccable organisational skills. The ability to handle tight deadlines and manage conflicting priorities will be essential in this role. As an Operations Officer, you'll drive projects forward and ensure all commitments are met with professionalism and precision.

Your responsibilities will include:

- Acting as the Departmental Administrator for the Office spanning a wide range of responsibilities, including procurement, coding credit card receipts, paying invoices, creating purchase orders, running reports, partnering with HR and Finance in business services, and assisting with recruitment
- Working collaboratively with other professional staff across the Deanery and secretariate to deliver integrated administrative processes
- Provide support and assistance to Associate Deans and Faculty business unit Directors as required during busy periods
- Organising events and other functions as required including the booking of venues and catering, creating EventBrite pages, promotion and inviting of guests
- Fostering a commitment to teamwork and promoting a supportive work environment

**Who We Are Looking For**

With a customer-centric approach, you will be comfortable providing professional support to a range of stakeholders while maintaining a high degree of confidentiality.

You will also have:

- Demonstrated experience working autonomously and as part of a team with the ability to lead processes across a broad, complex team environment.
- Excellent communication and interpersonal skills including the ability to present written information clearly, and to interact effectively with stakeholders

For further information regarding responsibilities and requirements, please refer to the attached PD.

**Your New Team - The Faculty of Science**

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and wellbeing services and discounts on graduate courses. For more information, check out our benefits page.

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
We value the unique backgrounds, experiences and contributions that each person brings to our community. For more information, please visit our Diversity and Inclusion page.

We encourage and welcome applicants from diverse backgrounds.

**Benefits for Indigenous staff**
- Cultural leave: Indigenous staff members are entitled to up to five days non-cumulative paid leave per calendar year for the purpose of attending NAIDOC, community, cultural and ceremonial activities
- University policies: Indigenous staff are supported by the University’s Reconciliation Action Plan and Indigenous Employment Framework, with the commitment to improving the employment, retention and career progression outcomes for Indigenous staff members
- Indigenous Staff Network: Employees who have identified themselves as Aboriginal and Torres Strait Islander will have access to the Indigenous Staff Network (ISN)
- Cultural events: The University hosts annual cultural events such as the Wominjeka to begin the Academic Year and the Narrm Oration, and recognises significant times throughout the year such as, Reconciliation Week, Mabo Day and NAIDOC Week
- Employee Assistance Program: Aboriginal and Torres Strait Islander Support Line available free for you and your immediate family memb

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