Deanery Admin Officer

1 month ago

Parkville, Australia University of Melbourne Full time

About the Role


The Deanery Admin Officer at the MDHS Deanery provides essential administrative support to the Office of the Dean, working closely with the Dean’s Executive Assistant and Chief of Staff to ensure smooth operations. The ideal candidate will be highly organised, capable of managing multiple tasks, and possess strong attention to detail, professionalism, and discretion.

Your responsibilities will include:

Mailbox management. Coordinate and scheduling of the Dean’s meetings. Provide administrative support to ensure the Dean’s meeting preparedness. Filing and records management Reconciliation of Dean’s expenses, creating purchase orders, arranging payment of invoices, etc Ensuring a professional culture is maintained via email and all forms of communication.

Who We Are Looking For
The successful candidate will possess excellent interpersonal and communication skills, demonstrating sound judgment, diplomacy, and discretion in providing administrative support to senior staff. They will excel in adapting to changing circumstances, managing competing priorities, and working collaboratively in a team environment, all while maintaining high attention to detail and delivering high-quality work under pressure.

You will also have:

Tertiary qualifications and/or equivalent mix of relevant experience. Excellent attention to detail and ability to deliver work of a high standard, within tight deadlines and under pressure at times Experience of use of various databases to support filing and records management, financial management, academic research and human resources. Willingness and flexibility to work outside of normal University hours (if required)

For further information regarding responsibilities and requirements, please refer to the attached PD.

Please note: Visa sponsorship is not available for this position . This role requires current valid work rights for Australia.

Your New Team – Faculty of Medicine, Dentistry and Health Sciences

The Faculty of Medicine, Dentistry and Health Sciences is a diverse faculty renowned for its research excellence, teaching, training, and policy leadership across the breadth of medical, biomedical and health science fields. 
Led by the Dean, Professor Jane Gunn, the faculty is Australia’s overall leader in clinical, pre-clinical and health sciences, and sits at the heart of a flourishing ecosystem of globally recognised health and biomedical organisations across Victoria. Partnerships are key to our continued success in education, research and enhancing the health and wellbeing of our communities. 

What We Offer You In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

Aboriginal and Torres Strait Islander Applicants
 We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

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