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Administration Assistant

4 months ago

Parkville, Australia Woodforde Group Full time

Professional team - career opportunity
- Supportive work environment
- Parkville location

**Your organisation**

This community based organisation has a number of different programs across education and social justice activities with refugees, asylum seekers, indigenous people and disadvantaged youth. It's Melbourne office provides professional support for the organisation to reach key deliverables in its programs.

**Your role**

Working within a close-knit team and supporting 6 case managers, this role is an opportunity to join a dedicated professional standards team who manage their workload collaboratively and with the support of the Administration team.

The Administration Assistant role is a pivotal role for the organisation to meet its outcomes professionally and on-time and as such requires a high degree of attention to detail and accuracy. This administrative role is busy; working to tight deadlines, often using your investigative skills along with the straight forward daily administration requirements..

Reporting into the Administration Manager, the role will include:

- Providing support and administrative assistance including but not limited to filing, archiving, scanning documents and accurate record keeping.
- Manage incoming and outgoing mail.
- Manage an organisation-specific online database.
- Receive and process invoices and credit card acquittals.
- Manage settlement payments and deed execution.
- Manage the administrative requests of case managers

Based in a beautiful campus in Parkville, the role is required to be office based to support the team requirements onsite. Close to Melbourne and public transport.

**About You**

This is an extremely process driven environment requiring strong computer literacy across Microsoft Office Suite especially excel.

You will have a proven track record in administration or the desire to take on a new role and use your transferable skills.

You will have excellent stakeholder relationship ability, with a positive attitude and the enthusiasm to take your own initiative and responsibility for your own workload. You will have the desire to support the case managers in the most efficient way possible always looking at ways to improve administration and processes day to day.