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Deanery Admin Officer

3 months ago

Parkville, Australia University of Melbourne Full time

**Job no**: 0062633
**Location**:Parkville
**Role type**:Part-time; Continuing (0.5 FTE 5 days p/w)
**Faculty**:Medicine, Dentistry and Health Sciences
**Department**:Office of the Dean
**Salary**:UOM 5 - $83,159 - $95,518 (Pro rata) p.a. plus 17% super
- _they have been employed by the University over two or more semesters and over two consecutive calendar years,_
- _they have been employed on a 0.5 FTE or more time fraction, and_
- _they have the skills, experience, qualifications, and expertise required by the Selection Criteria._
- Provide administrative support to ensure smooth operations of the MDHS Deanery, including diary management, meeting support, and travel arrangements.
- Gain valuable experience in a dynamic executive office environment with opportunities for professional growth and development.
- Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families

**About the Role**

Your responsibilities will include:

- Mailbox management.
- Coordinate and scheduling of the Dean’s meetings.
- Provide administrative support to ensure the Dean’s meeting preparedness.
- Filing and records management
- Reconciliation of Dean’s expenses, creating purchase orders, arranging payment of invoices, etc

**Who We Are Looking For**

You will also have:

- Tertiary qualifications and/or equivalent mix of relevant experience.
- Excellent attention to detail and ability to deliver work of a high standard, within tight deadlines and under pressure at times
- Experience of use of various databases to support filing and records management, financial management, academic research and human resources.
- Willingness and flexibility to work outside of normal University hours (if required)

For further information regarding responsibilities and requirements, please refer to the attached PD.

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - Faculty of Medicine, Dentistry and Health Sciences**

The Faculty of Medicine, Dentistry and Health Sciences is a diverse faculty renowned for its research excellence, teaching, training, and policy leadership across the breadth of medical, biomedical and health science fields.
Led by the Dean, Professor Jane Gunn, the faculty is Australia’s overall leader in clinical, pre-clinical and health sciences, and sits at the heart of a flourishing ecosystem of globally recognised health and biomedical organisations across Victoria. Partnerships are key to our continued success in education, research and enhancing the health and wellbeing of our communities.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

**Aboriginal and Torres Strait Islander Applicants**
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

**Join Us**
- **Resume**:

- **Cover Letter outlining your interest and experience**

**Please note that you are **not required** to respond to the selection criteria in the.**

If you have any particular questions regarding the job please follow the details listed on the.

**Advertised**: 31 May 2024 12:05 AM AUS Eastern Standard Time

**Applications close**: 16 Jun 2024 11:55 PM AUS Eastern Standard Time