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Business Operations Coordinator
2 months ago
Greenroom Robotics is a leading maritime autonomy company that specializes in developing innovative technology solutions to transform the maritime sector.
Job SummaryWe are seeking a highly skilled and dynamic Business Support Graduate to join our management support team. As a Business Support Graduate, you will provide high-level administrative support to our executives, manage schedules, travel arrangements, and communications, and be responsible for coordinating various business deliverables.
Key Responsibilities- Administrative Support: Provide exceptional administrative support to our executives, including managing their schedules, travel arrangements, and communications.
- Business Coordination: Coordinate and track action on various internal and external business deliverables, often in partnership with external stakeholders.
- Reporting and Analysis: Support the coordination of monthly business reporting processes and provide analytical support to inform business decisions.
- Travel and Event Planning: Efficiently schedule, coordinate, and prepare materials for travel, meetings, and events.
- Financial Management: Prepare invoices and bookkeeping as needed, ensuring accuracy and attention to detail.
- HR Support: Support onboarding and recruitment activities as needed.
- Problem-Solving: Anticipate and address challenges proactively, demonstrating strong problem-solving skills in a dynamic environment.
- Confidentiality: Maintain confidentiality and exercise discretion when handling sensitive information and executive matters.
- Exceptional Interpersonal Skills: Possess exceptional interpersonal and communication skills.
- Organizational Skills: Demonstrate great organizational and time management skills.
- Attention to Detail: Exhibit excellent attention to detail.
- Adaptability: Be able to work in a dynamic, fast-paced environment and adapt quickly to changing priorities.
- Strong Relationships: Ability to create and maintain strong working relationships with colleagues, clients, and external suppliers.
- Technical Skills: Advanced skills in Microsoft Office Suite software (Outlook, Word, PowerPoint, Excel, Teams, SharePoint).
- Document Preparation: Demonstrated experience in preparation, editing, and formatting of complex documents.
- Client-Facing Experience: Prior experience in a client-facing role is desirable.
- Administrative Experience: 1+ years in corporate support or high-level administrative roles.
4-5 days a week, based on site in our Fremantle office.
