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Business Operations Coordinator
1 month ago
We are seeking an experienced Business Support to join our team on a 6-month full-time assignment located in Redcliffe. As a Business Support, you will provide executive and business management support to senior leadership, ensuring seamless day-to-day operations.
Key Responsibilities- Manage the department's mailbox, ensuring all items are catalogued, addressed, and documented.
- Serve as the primary contact for stakeholders seeking information and arranging meetings.
- Assist with the coordination and hosting of meetings involving senior managers and external parties.
- Support management in organising and tracking staff training and development activities.
- Organise and coordinate monthly staff meetings, including preparing presentations for delivery.
- Prepare agendas, take meeting minutes, and follow up on action items as needed.
- Coordinate the quarterly recognition programs and related presentations.
- Manage the creation and distribution of the monthly newsletter.
- Handle business services, including reconciling corporate credit cards and related tasks.
- Follow up on outstanding actions until completion.
- Update and maintain the monthly reporting dashboard.
- Manage and update content on the intranet and external website.
- Arrange travel plans for senior managers, including itineraries, booking travel, and accommodations, and ensure all necessary approvals and records are in place.
To be successful in this role, you will possess:
- Strong research, analysis, and problem-solving skills.
- Excellent written communication, including preparation of reports and various forms of correspondence.
- Ability to build and maintain strong stakeholder relationships.
- Ability to meet work schedules and deadlines.
- Current Drivers Licence.
- National Police Clearance.
DFP Recruitment Services is an equal opportunity employer and welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds, and people with disability. We are committed to providing reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication.
By applying for this role, you give consent that DFP Recruitment Services may use your personal information to process your job application and to contact you for future employment opportunities. For further information on how DFP Recruitment Services process your personal information, please review the DFP Information Collection and Privacy Policy via https://www.dfp.com.au/about-us/policies. Do not submit any sensitive personal information in your resume.
