Business Operations Coordinator
2 weeks ago
We are seeking a highly skilled Administrative Support Specialist to join our team at Mills Recruitment. As an experienced Office and Administration Assistant, you will play a pivotal role in supporting our operations and contributing to the success of our business.
Key ResponsibilitiesThe successful candidate will be responsible for:
- Providing administrative support to our directors, including managing schedules and communication.
- Assisting the finance team with tasks such as uploading invoices, bookkeeping, and data entry in management software.
- Supporting the drafting team with documentation and administrative tasks.
- Managing phone and email communications from clients and suppliers, ensuring timely responses and redirection.
- Overseeing the reception area, including personalized welcome screens for meetings.
- Handling procurement of office and kitchen supplies, ensuring availability and cost-effectiveness.
- Assisting in ordering materials and hardware for projects, coordinating deliveries.
- Managing social media accounts, including content posting and marketing material creation.
- Streamlining administrative processes to enhance productivity and efficiency.
- Supporting recruitment efforts, including job postings and visa applications.
- Standardizing signage and labels across the business for consistency.
- Planning and organizing team and company events to foster engagement.
The ideal candidate will possess:
- Exceptional written and verbal communication abilities, enabling effective liaison with clients and team members.
- Strong organizational capabilities with meticulous attention to detail and the ability to prioritize tasks efficiently.
- High proficiency in word processing, databases, spreadsheets, and email; quick to adapt to new systems and software.
- Experience with digital design software (Canva) and managing social media and email marketing platforms.
- Strong problem-solving skills complemented by a growth mindset, ready to tackle challenges creatively.
- 2 years of experience in an Office and Administrative Assistant role, providing a solid foundation for support tasks.
- Dedication to smart working practices, continuous improvement, and personal development.
- Familiarity with Lean Manufacturing principles is a plus.
Please submit your resume detailing your relevant experience and qualifications to david.lunt@millsrecruitment.com.au. For further information or a confidential discussion, please contact David Lunt at 0400 517 275.
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