Business Operations Coordinator

2 weeks ago

Perth, Western Australia DFP Recruitment Services Full time
About the Role

We are seeking an experienced Business Support professional to join our team on a 6-month full-time assignment located in Redcliffe. As a Business Support, you will provide executive and business management support to senior leadership, ensuring seamless day-to-day operations.

Key Responsibilities
  • Manage the department's mailbox, ensuring all items are catalogued, addressed, and documented.
  • Serve as the primary contact for stakeholders seeking information and arranging meetings.
  • Assist with the coordination and hosting of meetings involving senior managers and external parties.
  • Support management in organising and tracking staff training and development activities.
  • Organise and coordinate monthly staff meetings, including preparing presentations for delivery.
  • Prepare agendas, take meeting minutes, and follow up on action items as needed.
  • Coordinate the quarterly recognition programs and related presentations.
  • Manage the creation and distribution of the monthly newsletter.
  • Handle business services, including reconciling corporate credit cards and related tasks.
  • Follow up on outstanding actions until completion.
  • Update and maintain the monthly reporting dashboard.
  • Manage and update content on the intranet and external website.
  • Arrange travel plans for senior managers, including itineraries, booking travel, and accommodations, and ensure all necessary approvals and records are in place.
About You

We are looking for a strong research, analysis, and problem-solving skills professional with excellent written communication skills, including preparation of reports and various forms of correspondence. You will also need to be able to build and maintain strong stakeholder relationships, meet work schedules and deadlines, and possess a current Driver's Licence and National Police Clearance.

How to Apply

If you meet the above requirements and would like to be considered for this role, please click 'Apply Now' and provide your CV (Word format). For more information, please contact Heidi-Jane Dye on 9287 9807 or email hdye@dfp.com.au. DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds, and people with disability. We will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments, please advise via adjustments@dfp.com.au or 1300 337 000 and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.

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