Executive Support Coordinator

7 days ago

Melbourne, Victoria, Australia Jarden Full time
Executive Assistant Job Summary:

We are seeking an experienced Executive Assistant to join our Corporate Finance team at Jarden, providing support to three Melbourne-based Managing Directors and their teams.

The successful candidate will have a minimum of 5+ years' experience in diary management in a complex and fast-paced environment, preferably in an Investment Bank, big 4 accounting firm, financial services or top-tier law firm.

About the Job:

  • Provide EA support to three Corporate Finance Managing Directors and their teams
  • Coordinate and arrange all travel; accommodation, transport, venues, catering etc
  • Work closely with other Executive team members and EAs, while exercising discretion and initiative
  • Provide assistance and relief support to our receptionist and other EAs when they are on lunch/leave etc
  • Executive diary management in a fast-paced environment
  • Arrange and support at internal functions and external events
  • Meeting room bookings and hospitality at our offices, client and staff event coordination
  • Prepare meeting materials, printing and binding
  • Monthly reconciliation of expenses for the team ensuring adherence to policies
  • Deliver a high, consistent level of customer service to key clients

Key Skills and Qualifications:

  • A minimum of 5+ years' experience with diary management in a complex and fast-paced environment, preferably in an Investment Bank, big 4 accounting firm, financial services or top-tier law firm
  • A positive, can-do attitude. You are a team player who genuinely enjoys collaborating with others in service of business needs
  • Experience handling confidential information with discretion
  • Excellent administrative, time management, and organisational skills
  • A high level of Outlook proficiency and intermediate to advanced capability with Excel, Word, and PowerPoint
  • Demonstrated ability to manage workflow and priorities. You work well under pressure and are flexible
  • Superior verbal and written communication allowing you to build strong relationships with clients and colleagues alike
  • A high level of professionalism – face-to-face, over the phone, and in email correspondence
  • Exceptional attention to detail and an inherent desire to provide excellent customer service

Salary:$120,000 - $150,000 per annum

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