Executive Support Coordinator
3 weeks ago
About the Role
We are seeking a highly organised Part-Time Executive Support Coordinator to support the CEO of a prominent logistics company from January to mid-March 2025. This role involves managing documentation, preparing board packs, coordinating schedules, and handling confidential information with discretion. Working 4 days a week, 9:00 AM to 2:30 PM (hours negotiable), you'll need proficiency in MS Office, strong organisational skills, and experience in administrative support.
Your Key Responsibilities Will Include:
- Manage office documentation, vet internal and external documents, and handle mail distribution.
- Assist with board pack preparation and company-related correspondence.
- Track staff whereabouts, including remote workdays, and manage parking allocations.
- Organise occasional small team lunches.
- Maintain absolute discretion, ensuring sensitive information is never disclosed.
About the Company
This well-established organisation specialises in transport, warehousing, and supply chain solutions. With a strong focus on safety, innovation, and sustainability, the company delivers tailored services to meet diverse client needs.
The Ideal Candidate Will Have:
- Proficiency in Microsoft Outlook and the MS Office Suite.
- Experience in highly confidential roles with strict discretion.
- Strong organisational and communication skills.
- Understanding of workplace dynamics and ability to foster trust.
- Prior administrative experience in managing documents, mail, and general office tasks.
- Ability to work effectively with multiple departments.
Estimated Salary Range: AU$60,000 - AU$80,000 per annum, depending on experience.
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