Administration Coordinator

4 months ago

Brisbane, Australia Abacus dx Full time

**ABOUT THE ROLE**:
The Administration Coordinator is a dynamic and integral position that provides high-level administrative support to senior executives, ensuring smooth and efficient daily operations. The role combines traditional administrative duties with travel coordination, facilities support and Human Resources (HR) administration, making it essential to the organisation’s success.

We are looking for a highly organised person with high levels of professional and confidentiality. With a strong attention to detail and excellent documentation skills the role will provide valuable support to the Executive team and be an agent for employee engagement and company events.

**DUTIES & RESPONSIBILITIES**:

- **Strategic coordination** : Manage the CEO’s calendar, schedule meetings, and prioritize daily tasks to ensure alignment with company goals. Provide support to sector CEO as required.
- **Event and Travel Management** : Administer travel requirements for executives and internal events as required, ensuring details are executed flawlessly. Manage the travel policy and assure adherence to the company travel and expenses policies.
- **Executive Support**: Prepare agendas, minutes and papers for monthly executive, leadership teams and adhoc meetings in consultation with the CEO and Executive Leadership team. Coordinate reporting for CEO. Make recommendations to the CEO on required changes to relevant policies and procedures. Prepare first draft presentations for the CEO, gathering information from around the business and external market intel where appropriate.
- **Human Resources Support** : Work with the HR Director to deliver People policies and systems, including assistance with recruitment, onboarding, documentation and HR and training record keeping. Work with the Engagement committee on employee engagement activities.
- **Facilities Management** : Provide support to the DHG ANZ facilities management including managing services such as cleaning and meeting rooms etc. Manage meeting rooms and organise catering services and general office amenities. Ensure adherence to the Health and Safety policies of the organisation that aligns with best practice, legislation and risk management policy.
- **Continuous Improvement**: Work with executive team and committees to implement DVR initiatives
- **Confidentiality**: Handle sensitive information with the utmost discretion and integrity.

**SKILLS & EXPERIENCE**:

- Highly organised, proactive and capable of managing multiple competing priorities
- Strong attention to detail, excellent documentation skills
- Results orientated with the ability to work to deadlines
- Excellent communicator interested in promoting effective communication across the business and teams
- Excellent organisational and time management skills
- Strong Microsoft Office skills
- Preparing, analysing and reporting on role performance
- Ideally, you’ll have experience in booking and managing travel and events

**WE OFFER**:

- A fantastic working environment and team culture with open plan offices located close to cafes, public transport, and other amenities
- Ongoing training and development
- Join a team where cultural engagement is more than just a buzzword - it’s a way of life
- Strong corporate culture through our Delivering Value Responsibly programme, focussing on engagement, inclusivity, and environmental impact
- Access to our Employee Assistance Program
- Competitive remuneration

**ABOUT Abacus dx**:
Abacus dx is a leading distributor of medical diagnostic and life science products. Our success is attributed to our dedication in sourcing high quality, specialist products and by providing the highest levels of sales, marketing, and technical support. We are a trusted partner with a growing customer base and recognised as a provider of quality solutions across many specialties.

We pride ourselves on our values: Engage, Empower, Enhance, Excel.

**ABOUT Big Green Surgical**:
Big Green Surgical is a provider of specialised healthcare solutions across various surgical specialties throughout Australia and New Zealand. We represent 20 international suppliers of innovative products, supported by a caring and trusted team of industry professionals.

**When applying, please ensure you attach a tailored cover letter specifically addressing why you believe you are suitable for the role.

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