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Administrative Support Coordinator

1 month ago

Brisbane, Queensland, Australia Talent Focus Full time

Talent Focus is seeking an experienced and highly organized Administrative Support Coordinator to provide comprehensive support to our staff and ensure smooth office operations.

About the Role

The successful candidate will be responsible for providing administrative support, managing documents, and handling procurement and orders. They will also assist with travel arrangements, coordinate site passes, and maintain office supplies.

Key Duties include:

  • Administrative Support: Follow up on staff tasks, attend meetings, and schedule appointments.
  • Document Management: Format and update documents, manage document control, create documents from templates, and file documents accurately.
  • Procurement and Orders: Create purchase orders, monitor the procurement inbox, handle supply orders, and update the Live Orders Smartsheet.
  • Travel and Logistics: Assist with travel arrangements, organize staff visas, coordinate swipe card setup, and manage site passes.
  • System and License Updates: Set up jobs and tasks in Microsoft Planner, create and update Smartsheet documents, and update licenses and insurances in client portals.
  • Office Maintenance: Order office and kitchen supplies, maintain the kitchen, including cleaning the coffee machine, and check mail regularly.

About You

We are looking for a trustworthy and reliable professional with a passion for providing exceptional administrative support. Ideally, you have relevant experience and a proven track record in an administrative role.

You will have:

  • Proven experience in an administrative role.
  • Proficiency in Microsoft Office Suite.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Attention to detail and problem-solving skills.
  • Familiarity with Smartsheet and procurement processes is a plus.
  • The ability to work independently with minimal supervision and collaborate effectively within a team.
What's On Offer

We offer a long-term assignment through to 2025, an attractive rate of pay, and the opportunity to work for an industry leader. Our company has a fantastic culture and offers opportunities for growth and development.