Senior Administrative Coordinator

4 weeks ago

Brisbane, Queensland, Australia Hudson Australia Full time

We are seeking an experienced Senior Administrative Coordinator to provide high-level support to our Board and Committee meetings at Hudson Australia.

About the Role:

This is a 12-month contract position that requires a highly organized and proactive individual with excellent executive support skills. As Senior Administrative Coordinator, you will be responsible for managing Board and Committee invites, action items, and forward planners. You will also draft agendas, minutes templates, and reports for Board and Committee meetings, coordinate and distribute meeting packs, and complete post-meeting tasks such as updating registers and records.

In addition to these responsibilities, you will assist with scheduling and organizing meetings, provide day-of support to ensure all meeting logistics are in place, coordinate travel, calendar bookings, and accommodation for Board members, and process expenses and handle credit card reconciliations promptly.

You will also manage diaries, including scheduling for the Head of Company Secretariat, coordinate Director and Committee Advisor inductions and training sessions, maintain statutory records, and submit ASIC lodgments. Furthermore, you will ensure up-to-date content on the website and intranet for the Company Secretariat and facilitate document execution processes via DocuSign.

As Senior Administrative Coordinator, you will be expected to respond promptly to auditor, regulatory, and other information requests, maintain and update procedures, checklists, and registers, and have strong Microsoft Office skills, excellent written and verbal communication skills, and the ability to handle sensitive information with confidentiality.

We are offering a competitive salary of $85,000 - $105,000 per annum, depending on experience, for this challenging role.

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