Board Administrator

3 months ago

Sydney, Australia Avant Full time

About Avant
Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years.
Avant now represents 80,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and practice needs. Building on this heritage, our vision is to be the most trusted professional partner in supporting doctors throughout their lives and careers.
As a mutual organisation, owned by members and run purely for their benefit, our members are at the centre of all we do. As well as providing products and services to our member, we play a broader community role by advocating for improvements in the healthcare system and in quality, safety and professionalism in medicine, through delivering education and research activities.
We are seeking a Board Administrator to be based in our Sydney CBD office in a permanent, full-time capacity. Reporting to the Company Secretariat Manager, this role is critical to the Company Secretariat team.
This role will be responsible for supporting the General Counsel and appointed Company Secretaries of the Avant Group to deliver professional efficient board and board committee meetings, provide exceptional Director administrative support and proactively work as a key member of the Company Secretariat team.
This role is broad, varied and will provide end-to-end support such as managing the logistics and administration for Board, Board Committee and management meetings, managing the Company Secretariat inbox and calendar of events, providing technology and office support for the Directors of the Avant Group.
**About our role**:

- Supporting the Boards, Board Committees and Enterprise Management Committees, including undertaking and uploading meeting papers to Avant’s Board portal.
- Manage the full coordination of the Board meetings including calendar management, scheduling meetings, and organising meeting agendas. Board room set up, catering and other ad hoc items.
- Manage travel arrangements for the Director including travel and accommodation and expense management.
- Liaise with the Group IT team in providing technological support for meetings.
- Assist with managing and scheduling Board, Board Committee, Enterprise Management Committees and Annual General Meetings.
- Assist with maintenance of corporate registers, including preparing and lodging regulatory forms.
- File and retrieve corporate records, documents, and reports.
- Assist in digitising company secretary procedures.
- Process invoices and reimbursement for directors.
- Update internal websites.
- Other executive administration responsibilities as required.
- This role will also be required to travel interstate for meetings on an adhoc basis throughout the year.

**To be successful in this role you will have**:

- Self-motivated, adaptable and detail-oriented administrator with previous experience in supporting Boards and/or Board Committees and/or C-suite executives.
- Understanding the fundamentals and importance of corporate governance, including the role of the Board, Directors and the Executive.
- A balanced skill set, exceptional organisational, interpersonal and time management skills with a demonstrated ability to plan, multitask and manage competing priorities in a dynamic and fast paced environment.
- Have a ‘can do’ attitude and present professionally.
- Well presented, with excellent written and exceptional verbal communication skills with the ability to effectively engage with stakeholders at all levels, including executive, C-suite and Board, both internally and externally
- Ability to handle confidential information.

LI-LC1
Why work at Avant?
At Avant, our people are the centre of everything we do for our members. We offer a range of benefits and opportunities to enable you to make a difference, learn, and grow in your career.
We value our people by offering an inclusive workplace with a diverse range of benefits, flexible working options, career development, and internal mobility opportunities. Our flexible working arrangements are designed to enable genuine work-life balance.
Your development is our priority and we have a variety of learning and development programs that will support you in your career.
We offer support to our people via Employee Assistance Program (EAP), Health and Wellbeing programs, Tertiary Education Sponsorship and Support.
We have a diverse and connected work environment where your contribution and ideas will be valued and respected and make a real difference to the lives of others.
**Please note**: Avant Mutual is a vaccinated employer. Prior to the commencement of your employment by Avant, you are required to be fully vaccinated against the Covid-19 virus or have a medical certificate stating that you cannot receive a Covid-19 vaccination for valid medical reasons.

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