Board Administrator

6 months ago

Sydney, Australia Sharp & Carter Full time

Circa $100,000 + bonus
- Supportive and collegiate team
- Interesting and diverse role

**About our Client**:
Our client is an ASX listed entity and a market leader within their space. They use their property knowledge to access, deploy, manage and invest equity across core real estate sectors - Office, Industrial & Logistics, Retail and Social Infrastructure.

**About the role**:
This role is diverse in nature and a fantastic opportunity for career growth for someone with exceptional administrative skills, and the gravitas, professionalism and discretion to interact with this entity's Board and Committee members. The primary responsibility of the role is assisting the Group General Counsel & Company Secretary and the scheduling and maintenance of Board and Committee meetings and papers as well as supporting the communication with all Non-Executive Directors (NED’s).

**Role Responsibilities**:

- Provide administrative support to the Group General Counsel & Company Secretary and the wider Legal and Cosec team;
- Coordinate and set-up meetings as requested by Boards and Committees, Cosec and/or Fund Managers including liaising with Non-Executive Director’s (NED’s) and committee members;
- Responsible for the accurate collation and publishing of board and committee papers via Diligent Boards (Boardbooks), including preparation of run sheets and meeting agendas within established time frames and process;
- Responsible for the maintenance, security, structure and licenses for Boardbooks;
- Manage training, travel and accommodation requirements for the Legal/Cosec team and NED’s;
- Manage Document execution information and updating Trust establishment registers for Board meetings;
- Manage invoices, expenses and reimbursements for the Group General Counsel & Company Secretary and NED’s;
- Filing, copying, scanning Cosec and Legal records where necessary and maintenance of file registry;
- First point of contact for internal requests for information relating to company records; as well as a central point of contact for external audit and external legal advisors as and when necessary.
- Liaise and provide support to Investor Relations and Events Manager for Half and Full Year Results, AGMs and any other Investor events.
- Providing support to the General Counsel and Company Secretary and other Company Secretaries in preparing minutes and other company secretarial activities.

**Experience**:

- You will be self aware and resilient
- Have excellent attention to detail
- Be a genuine team player
- Remain calm under pressure
- Take a proactive approach and show initiative
- Have excellent communication skills
- Have strong administrative and organizational skills with previous experience working with Boards at a listed or equivalent company preferable.
- Must be proficient in the following software package:

- Microsoft Outlook
- Word
- PowerPoint
- Diligent Boards (Boardbooks)
- Docusign

**How to apply

  • Board Administrator

    6 months ago

    Sydney, Australia Super Retail Group Full time

    An opportunity to work for one of Australia's Top 10 ASX listed retailers - Work in a positive and supportive environment - Role can be based in Brisbane or Sydney - travel required **ABOUT US** - Super Retail Group is one of Australasia’s largest leading retailers, with iconic brands including BCF, Macpac, rebel and Supercheap Auto. The talent of our...

  • Board Administrator

    3 months ago

    Sydney, Australia Avant Full time

    About Avant Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. Avant now represents 80,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and...

  • Board Administrator

    3 months ago

    Sydney, Australia Avant mutua Full time

    Board Administrator Sydney NSW, Australia Req #340 Wednesday, 18 September 2024 About Avant Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. Avant now represents 80,000 health...

  • Board & Governance Administrator - Asx Listed

    7 months ago

    Sydney, Australia JLegal Australia Full time

    **Job Information**: City **Sydney*** State/Province **New South Wales*** Country **Australia*** Zip/Postal Code **2000*** Industry **Company Secretary & Governance*** **Board & Governance Administrator - ASX Listed Financial Services Organisation** The Opportunity- This is an exciting opportunity for a motivated individual to be part of a leading...

  • Board/legal Administrator

    6 months ago

    Sydney, Australia Macquarie Group Limited Full time

    -The Global Governance function supports Macquarie Group’s subsidiaries (and the subsidiaries’ directors) on a wide range of corporate governance processes and matters. At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 34 markets...

  • Board Coordinator

    4 months ago

    Sydney, Australia Nuix Full time

    Description Nuix creates innovative software that empowers organisations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence. We collaborate to provide innovative solutions for more than 2,000 customers in over 75...

  • Board Coordinator and Secretariat Assistant

    4 months ago

    Sydney, Australia Allianz Australia Full time

    **ABOUT** Allianz Australia Life Insurance Limited (AA Life), operating under the trading name of Allianz Retire+ for its retirement business, is a relatively new market entrant to the Australian Financial Services landscape that focusses on building innovative investment products that support the needs of Australians near or in retirement, as well as the...

  • Board Coordinator/ea

    4 months ago

    Sydney, Australia Hudson Australia Full time

    The High Speed Rail Authority (HSRA) is a newly established independent Australian Government Corporate Commonwealth entity responsible for overseeing the development of a high-speed rail network along the east coast of Australia. This is a high profile, nationally significant project for Australia and is overseen by an independent Board. As a newly...

  • Board Secretariat Coordinator

    6 hours ago

    Sydney, Australia Reserve Bank of Australia Full time

    - Join an organisation dedicated to furthering the public interest- Excellent career development opportunities- An opportunity to make a real difference - The Reserve Bank of Australia (RBA) is currently seeking a Board Secretariat Coordinator. This high-visibility role supports the RBA’s Boards (Monetary Policy, Governance and Payments System). The role...

  • Board Governance Officer, Listed

    6 months ago

    Sydney, Australia IAG New Zealand Full time

    Create impact as a **Board Governance Officer, Listed.** Join the largest insurance group in Australia and New Zealand. We’re here for you. Are you ready? **YOUR ROLE** Being a valued member of the Listed team in the Company Secretariat Office this role will see you working in the Company Secretariat Office (CSO), Listed team as a Board Governance...

  • Manager Board Secretariat

    3 months ago

    Sydney, Australia NSW Bradfield Development Authority Full time

    **_Together we shape thriving communities, public spaces, places and economies._** - **Provide high-level executive and secretariat support to the Board and its committees.**: - **Ongoing, Full-Time Opportunity**: - **Office location - Penrith, with hybrid working from home arrangements**: - **Salary relative to experience and ranges from $139,787.00 to...

  • Board Coordinator

    4 weeks ago

    Sydney, Australia Link Group Full time

    About Company Matters (part of MUFG Pension & Market Services)Founded in 2006, Company Matters is Australia’s largest team of governance professionals, offering unparalleled expertise in corporate governance, legal, and company secretarial services. With over 300 years of combined experience across our 20 practitioners, we deliver trusted advice and...

  • Board Coordinator

    6 months ago

    Sydney, Australia Link Group Full time

    **About Us** Established in 2006, Company Matters is the largest team of governance professionals in Australia. Our clients benefit from approximately 300 years of cumulative experience across our 25 practitioners. Our aggregate CV includes time spent at the ‘coal-face’ in-house at numerous S&P/ASX 50 entities as well as top-tier legal and advisory...

  • Board Coordinator

    4 weeks ago

    Sydney, Australia Link Group Full time

    **About Company Matters (part of MUFG Pension & Market Services)** Founded in 2006, Company Matters is Australia’s largest team of governance professionals, offering unparalleled expertise in corporate governance, legal, and company secretarial services. With over 300 years of combined experience across our 20 practitioners, we deliver trusted advice and...

  • Business Administrator

    1 month ago

    Sydney, New South Wales, Australia Avant mutua Full time

    About the Role:We are seeking a skilled Business Administrator to join our team at Avant Mutual. As a Business Administrator, you will play a critical role in supporting the Company Secretariat team to deliver efficient and professional board and board committee meetings.Key Responsibilities:Support the General Counsel and appointed Company Secretaries of...

  • Board Coordinator/ Team Assistant

    6 months ago

    Sydney, Australia Macquarie Group Limited Full time

    -Join Macquarie’s Legal and Governance Group who provide administrative support to the Global Governance team in ANZ. The Global Governance function supports Macquarie Group’s subsidiaries (and the subsidiaries’ directors) on a wide range of corporate governance processes and matters. This is a 12-month, part time contract. At Macquarie, our advantage...

  • Administrative Officer to Chairman

    1 month ago

    Sydney, New South Wales, Australia Secure Parking Full time

    Key Responsibilities: As a highly organized and experienced administrative professional, you will provide high-level support to the Chairman and other members of the Executive Committee. Your duties will include managing board schedules, preparing board documents, and ensuring the smooth operation of the executive function. Responsibilities: Coordinate the...

  • High-Level Administrative Specialist

    3 weeks ago

    Sydney, New South Wales, Australia Tideri Jobbörse Full time

    Tideri Jobbörse":[With a mission to build healthy and productive ecosystems, South West NRM is a not-for-profit organisation seeking an experienced Administration Manager. The role requires strong leadership skills and the ability to work closely with senior management, staff, and stakeholders to deliver exceptional administrative services. ":[Providing...

  • Administration Officer

    6 months ago

    Sydney, Australia Regional Express Full time

    Rex is Australia’s largest independent regional and domestic airline operating a fleet of 61 Saab 340 and 9 Boeing 737-800NG aircraft to 58 destinations throughout all states in Australia. In addition to the airline Rex, the Rex Group comprises wholly owned subsidiaries Pel-Air Aviation (air freight, aeromedical and charter operator) and the two pilot...

  • Administrative Assistant

    6 months ago

    Sydney, Australia Coforge Limited Full time

    **About Us**: Coforge is a global digital services and solutions provider, that enables its clients to transform at the intersect of domain expertise and emerging technologies to achieve real-world business impact. The firm has a presence in 21 countries with 25 delivery centers across nine countries. Our office in Sydney is based in CBD location. **Your...