Board Coordinator

6 months ago

Sydney, Australia Link Group Full time

**About Us**

Established in 2006, Company Matters is the largest team of governance professionals in Australia. Our clients benefit from approximately 300 years of cumulative experience across our 25 practitioners. Our aggregate CV includes time spent at the ‘coal-face’ in-house at numerous S&P/ASX 50 entities as well as top-tier legal and advisory firms. We were established to bridge the gap between limited company secretarial service providers and M&A-focused corporate law firms, with a unique service offering that focuses on prevailing governance and company secretarial matters within a boutique law firm structure. Company Matters is a member of MUFG Pension & Market Services.

**About the Role**

We are seeking a dedicated and detail-oriented Board Coordinator and Practice Assistant to support our Senior Company Secretaries. This role is ideal for an aspiring governance practitioner who will provide all-round support to the Company Matters team across a diverse range of operational tasks. This includes board coordination duties, general administration assistance, office management, and company secretarial support.

**Key Responsibilities**

**Company Secretarial Administration and Board Coordination**
- Compile board papers and prepare for board meetings on behalf of practitioners.
- Assist with company secretarial reports, draft minutes, research new regulations, draft announcements, and documents for regulators, and undertake register searches.
- Maintain various clients' statutory registers and provide local agent services.
- Incorporate entities in accordance with the Corporations Act.
- Register foreign entities in accordance with the Corporations Act and manage the foreign entities registration database.
- Ensure compliance for clients with foreign entities.
- Complete and lodge forms with regulators such as ASIC, ATO, OSR, DFT, and ASX. Prepare initial drafts of advices, charters, notices, and constitutions.

**Practice Assistant**

**Experience and Skills**
- Experience with electronic record keeping and electronic Board Paper portals (e.g., Diligent Boardbooks).
- Tertiary education.
- Experience in an ASX-listed company secretarial or legal/finance role.
- Experience working in governance.
- ASIC knowledge is essential.
- Ability to prioritize, work well under pressure, and exercise independent judgment. Meticulous attention to detail.

**Why Join Us?**

At Company Matters, part of MUFG Pension & Market Services, we value career progression and development opportunities. You will be part of a supportive and collaborative team, working closely with clients and professionals across the industry. We offer a competitive salary and hybrid working arrangements, with an expectation of being in the office at least three days a week.

**Ready to Apply?**

MUFG Pension & Market Services is a global, digitally enabled business connecting millions of people with their assets - safely, securely and responsibly.

Through our two businesses MUFG Retirement Solutions and MUFG Corporate Markets, we partner with a diversified portfolio of global clients to provide robust, efficient and scalable services, purpose-built solutions and modern technology platforms that deliver world class outcomes and experiences.

A member of MUFG, a global financial group, we help manage regulatory complexity, improve data management and connect people with their assets, through exceptional user experience that leverages the expertise of our people combined with scalable technology, digital connectivity and data insights.

Our MUFG Corporate Markets division provides clients with a comprehensive corporate market offering that connects issuers to their stakeholders. Our uniquely integrated range of corporate markets capabilities includes shareholder management and analytics, stakeholder engagement, share and unit registry, and employee share plans. We also offer company secretarial support, as well as various specialist offerings such as insolvency solutions. We operate in twelve countries throughout Australasia, Asia, Africa, the Middle East, United Kingdom and Europe.

Our teams combine a wealth of industry experience with a rigorous focus on client management to deliver a premium service underpinned by market leading digital technology provided by our Technology division.

MUFG Pension & Market Services is building a dynamic, client focused, caring and inclusive culture that is built on the foundations of an entrepreneurial spirit, effective risk management, empathy and trust, and underpinned by its core values.

We are an inclusive employer whose people work collaboratively. We encourage, support and value the various talents and perspectives of our people and promote a flexible and blended work environment where our people can thrive and their wellbeing is supported. We know that diversity drives better client outcomes, continuous improvement, and growth. Be part of the MUFG Pension & Market Services journey and together

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