Board Coordinator and Secretariat Assistant

4 months ago

Sydney, Australia Allianz Australia Full time

**ABOUT**

Allianz Australia Life Insurance Limited (AA Life), operating under the trading name of Allianz Retire+ for its retirement business, is a relatively new market entrant to the Australian Financial Services landscape that focusses on building innovative investment products that support the needs of Australians near or in retirement, as well as the manufacture and distribution of term life and associated products in Australia. The company is expected to experience fast growth, leveraging its ideal positioning to deliver one-of-a-kind retirement products in Australia. It aims to support the ever-increasing population of (pre-)retirees in both the wealth and super-annuitization space, that is exhibiting boosted potential after the Retirement Income Covenant.

AA Life is a life insurance subsidiary of the Allianz Group (Germany). It is a separate entity from the established general insurance business, with an independent Board and Life Insurance licence, and is regulated by APRA.

The business is supported by a combination of global capabilities including its parent, Allianz SE, headquartered in Munich, Germany, Allianz Australia, based in Sydney, Allianz Life in Minneapolis, USA and PIMCO, a global investment management company owned by Allianz based in Newport Beach, USA.

**PURPOSE**

The Board Coordinator and Secretarial Assistant will play a vital role in the smooth running of the Company Secretariat and Legal function for AA Life. In this role, you will provide secretariat support to ensure the efficient and effective management of the AA Life Group Board and Management governance processes. You will ensure compliance with corporate governance and regulatory requirements, as well as provide ad hoc administrative and research support for various matters. Key responsibilities include drafting and reviewing board and management committee resolutions, minutes, agendas, and other corporate governance-related documents. This is a 12-month Fixed Term Contract, either on a 4 or 5 day per week basis. This is predominately an in-office role.

**KEY ACCOUNTABILITIES**
- Role Specific- The role offers practical administrative support to the company secretarial & legal team for management and board governance activities of a regulated life insurer. This includes preparing for main board, board committees, and management committees (agenda setting, calendar and meeting management), minute taking, liaising with directors and management for smooth meeting logistics, closing Board and management action items, conducting charter, policy, and governance reviews, coordinating and distributing board and management papers within tight deadlines, and administering the IT platform (Diligent Boards).
- Maintenance of the relevant corporate and legal document registers, records, and company secretariat and legal document files, as well as administering and maintaining databases, document control, and filing systems in accordance with AA Life policies and procedures.
- Attending to photocopying, and other in office administrative tasks, as required.
- The support will also include contract, policies and records management, preparation of regulatory updates for Board and Management (as required), and development and enhancement of legal and company secretariat administrative processes.
- Company secretarial assistance with running a due diligence process over product disclosure documents, as new products are launched or existing products are modified.
- Ensure all meeting logistics are diligently conducted, including booking of meeting rooms, sending meeting invites and arranging catering and information technology support. Provision of support more generally to the broader business, consistent with the skills of the individual and the needs of the business.- Risk and Compliance- Understand and adhere to all relevant policies and procedures to mitigate risks and compliance issues and take action to identify, report and resolve risks and issues or escalate as necessary.

**KEY STAKEHOLDERS AND RELATIONSHIPS**
- Internal- AA Life Group Boards and Senior Management Team: Build collaborative relationships to ensure smooth running of meetings.
- Senior management across divisions: Build collaborative relationships to ensure an aligned approach to business objectives and smooth running of meetings.
- Other Allianz Operating Entities: Coordinate data and documentation and to provide administrative support to AA Life.
- External- Industry Regulators: Coordinate data and documentation and provide information as required to ensure AA Life obligations and objectives are met.
- Customers: Engage to deliver high quality service and enhance customer experience.
- Consultants, services providers, vendors and partners: Engage and coordinate to ensure AA Life receives good and services as per agreement.

**REQUIREMENTS**
- Experience in Board and Company Secretary administration responsibilities within a corporate environment highly desirab

  • Board Secretariat Coordinator

    12 hours ago

    Sydney, Australia Reserve Bank of Australia Full time

    - Join an organisation dedicated to furthering the public interest- Excellent career development opportunities- An opportunity to make a real difference - The Reserve Bank of Australia (RBA) is currently seeking a Board Secretariat Coordinator. This high-visibility role supports the RBA’s Boards (Monetary Policy, Governance and Payments System). The role...

  • Manager Board Secretariat

    3 months ago

    Sydney, Australia NSW Bradfield Development Authority Full time

    **_Together we shape thriving communities, public spaces, places and economies._** - **Provide high-level executive and secretariat support to the Board and its committees.**: - **Ongoing, Full-Time Opportunity**: - **Office location - Penrith, with hybrid working from home arrangements**: - **Salary relative to experience and ranges from $139,787.00 to...

  • Board Coordinator/ea

    4 months ago

    Sydney, Australia Hudson Australia Full time

    The High Speed Rail Authority (HSRA) is a newly established independent Australian Government Corporate Commonwealth entity responsible for overseeing the development of a high-speed rail network along the east coast of Australia. This is a high profile, nationally significant project for Australia and is overseen by an independent Board. As a newly...

  • Board Administrator

    3 months ago

    Sydney, Australia Avant Full time

    About Avant Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. Avant now represents 80,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and...

  • Company Secretariat Administrator

    5 months ago

    Sydney, Australia GHD Full time

    We are seeking a detail-oriented and driven Company Secretariat Administrator to join our Secretariat Team based in Sydney .  Working as an integral member of the Secretariat Team, this full-time opportunity will support our global shareholders and board members. We are seeking a team player, someone who is prepared to help others and collaborate...

  • Board Administrator

    3 months ago

    Sydney, Australia Avant mutua Full time

    Board Administrator Sydney NSW, Australia Req #340 Wednesday, 18 September 2024 About Avant Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. Avant now represents 80,000 health...

  • Secretariat Administration Assistant

    6 months ago

    Sydney, Australia GHD Full time

    **At GHD, we don't just believe in the power of commitment, we live and breathe it every day.** That's why we pledge to support and empower all of our people to make a positive impact, working with the right technology and training to bring ideas and projects to life. Together with your colleagues, clients and partners, you'll make an impact that is felt...

  • Board & Governance Administrator - Asx Listed

    7 months ago

    Sydney, Australia JLegal Australia Full time

    **Job Information**: City **Sydney*** State/Province **New South Wales*** Country **Australia*** Zip/Postal Code **2000*** Industry **Company Secretary & Governance*** **Board & Governance Administrator - ASX Listed Financial Services Organisation** The Opportunity- This is an exciting opportunity for a motivated individual to be part of a leading...

  • Company Secretariat Associate

    6 months ago

    Sydney, Australia JLegal Australia Full time

    **Job Information**: Industry **Company Secretary & Governance** *** City **Sydney** *** State/Province **New South Wales** *** Country **Australia** *** Zip/Postal Code **2000** Our Client is an ASX-listed funds management business focused on acquiring and unlocking value in real estate assets including hotels, tourism, and commercial property....

  • Manager Company Secretariat

    2 weeks ago

    Sydney Inner Suburbs, Australia Suncorp Group Full time

    Initial 6-month full-time contract - Flexible locations of Sydney or Brisbane - Working directly with the Executive Leadership Team and the Board We are currently looking to appoint a **Manager,** **Company Secretariat **on an initial 6-month contract. This role is responsible for providing high quality, timely and effective secretariat and corporate...

  • Sydney Company Secretariat Expert

    2 weeks ago

    Sydney, New South Wales, Australia GHD Full time

    We are seeking a detail-oriented and driven professional to join our Secretariat Team in Sydney. This full-time opportunity will support our global shareholders and board members.Working as an integral member of the team, this role will involve attending to filings with ASIC and other government regulators, maintaining electronic corporate records for each...

  • Corporate Governance Specialist

    1 month ago

    Sydney, New South Wales, Australia Perpetual Full time

    About the RolePerpetual Group is seeking a skilled Assistant Company Secretary to join their Company Secretariat team. As a key member of the team, you will play a vital role in ensuring good governance and supporting the effectiveness of Perpetual's corporate governance framework.About YouWe are looking for a highly organized and communicative individual...

  • Executive Assistant

    2 months ago

    Sydney, Australia Commonwealth Bank Full time

    **Executive Assistant to 2 x General Managers** **See yourself in our team**: Group Legal and Governance is responsible for delivering Legal Services within the Group and providing corporate governance and corporate secretariat services to the Commonwealth Bank of Australia (CBA) Board and its subsidiary companies. Group Services Legal works with the...

  • Board Coordinator

    4 weeks ago

    Sydney, Australia Link Group Full time

    About Company Matters (part of MUFG Pension & Market Services)Founded in 2006, Company Matters is Australia’s largest team of governance professionals, offering unparalleled expertise in corporate governance, legal, and company secretarial services. With over 300 years of combined experience across our 20 practitioners, we deliver trusted advice and...

  • Aps6 Secretariat Officer

    6 months ago

    Sydney Central Business District, Australia HAYS Full time

    12-month contract | APS6 | Secretariat | EA | Hybrid Working Arrangements | Sydney CBD **Your new company** This independent statutory authority, established by the Australian Federal Government, is seeking an APS6 Secretariat Officers to join them for a 12-month period. **Your new role** The Secretariat Support Officer will provide high-level...

  • Board Coordinator

    4 months ago

    Sydney, Australia Nuix Full time

    Description Nuix creates innovative software that empowers organisations to simply and quickly find the truth from any data in a digital world. We are a passionate and talented team, delighting our customers with software that transforms data into actionable intelligence. We collaborate to provide innovative solutions for more than 2,000 customers in over 75...

  • Aps5 Secretariat Officer

    6 months ago

    Sydney, Australia HAYS Full time

    APS5 | 6-month contract | Sydney CBD | $55 per hour plus super | Federal Government **Your new company** **Your new role** As an APS5 Secretariat Officer you will: - Provide comprehensive administrative support to ensure efficient operations. - Coordinate meetings, including scheduling and planning. - Assist in project planning and execution to meet...

  • Board Coordinator

    4 weeks ago

    Sydney, Australia Link Group Full time

    **About Company Matters (part of MUFG Pension & Market Services)** Founded in 2006, Company Matters is Australia’s largest team of governance professionals, offering unparalleled expertise in corporate governance, legal, and company secretarial services. With over 300 years of combined experience across our 20 practitioners, we deliver trusted advice and...

  • Board Coordinator

    6 months ago

    Sydney, Australia Link Group Full time

    **About Us** Established in 2006, Company Matters is the largest team of governance professionals in Australia. Our clients benefit from approximately 300 years of cumulative experience across our 25 practitioners. Our aggregate CV includes time spent at the ‘coal-face’ in-house at numerous S&P/ASX 50 entities as well as top-tier legal and advisory...

  • Senior Corporate Services Coordinator

    4 weeks ago

    Sydney, New South Wales, Australia GHD Full time

    We are seeking a highly skilled and detail-oriented Senior Corporate Services Coordinator to join our team in Sydney. This full-time opportunity will support our global shareholders and board members by providing expert corporate services.As an integral member of the Secretariat Team, you will work closely with our Company Secretary and Assistant Company...