Company Secretariat Associate
2 weeks ago
**Job Information**:
Industry
**Company Secretary & Governance**
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City
**Sydney**
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State/Province
**New South Wales**
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Country
**Australia**
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Zip/Postal Code
**2000**
Our Client is an ASX-listed funds management business focused on acquiring and unlocking value in real estate assets including hotels, tourism, and commercial property. Due to high growth an opportunity has opened for a talented and experienced Assistant Company Secretary to support both listed and unlisted Boards and Committees. Join a team of high performing legal and governance professionals for an outstanding career opportunity.
**Key Responsibilities**:
Provide high quality, timely and effective secretariat support to the Corporate Counsel and the Company Secretary
Assist the Corporate Counsel and existing Secretariat Team with administration of the company secretarial function, including but not limited to:
Preparation and collating of board and board committee papers
Diligent board online portal management
Maintain the corporate calendar
Assist with organising AGMs and EGM (including preparing Notices of Meeting with support from the Legal team) including logístical arrangements with registry service providers
Maintain internal company and trust registers utilising the Diligent Entities (Blueprint) software, and maintaining ASIC records in line with company registers
Assist with the lodgement of required ASIC and ASX reporting obligations
Drafting various documents including revisions to trust deeds and company constitutions
Managing the group's corporate reporting obligations, including company secretarial, investor and other corporate and regulatory reporting utilising the Diligent Entities system
Collating and preparing documents for execution by company signatories, including arrangements for signing by custodians
Minimum of 3 years’ experience in a similar role - providing Company Secretary support, preferably for an ASX Listed entity
Graduate Diploma of Applied Corporate Governance and Risk Manage from Governance Institute of Australia (or be part way through the course), highly regarded
Legal qualification - 2 years PQE would be very highly regarded
Experience organising AGMs and EGMs
Commercially astute, with demonstrably strong relationship management
Strong working knowledge and use of Diligent Entities and Diligent Board Portal
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