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Event Coordinator

7 months ago

Sydney, Australia THE MONDAY GROUP Full time

Well established and growing event and content agency
- Working collaboratively with market-leading brands
- Dynamic agency culture and flexible work environment

Our client is a full-service, strategic event management agency
- specialising in both events and content. They work across multiple industries, with a focus on healthcare and IT in the Asia Pacific region.

They have deep, long-standing relationships with their clients, helping them develop event brands that communicate their identity. Our client is experiencing significant growth and is looking for a dedicated and passionate Event Coordinator to join the team. We are recruiting based on mindset, cultural fit, and demonstrated logístical and administrative experience with optional direct event management experience. Mindset relates to being inquisitive, critical thinking, and ability to multitask

**The role**:
You will be working across a variety of live events, incorporating technical delivery, design/creative, venue/environment, registration/travel/accommodation logistics, speaker management and content.
- Reporting to the Event Manager, Account Manager and Operations Manager, you will manage and execute a variety of small meetings, advisory boards, and speaker tours in virtual, hybrid and live event formats
- Develop Critical Path
- Build registration sites using EventsAIR
- Delegate management and communication
- Travel management, including group flights, hotel accommodation and transfers
- Supplier and venue research and management
- Developing WIP meeting agendas, running WIP meetings as well as being responsible for the meeting minutes
- Budget management
- Invite & collateral design & print management
- Client and stakeholder management
- A minimum of 3 year’s work experience in an Events Agency/PCO, Travel Management Company or a logistics/administration role
- You will be customer centric, and hospitality-focused
- Inquisitive mindset
- with the ability to see the big picture and action tasks with a superior attention to detail
- You will be well-presented and punctual
- You will have an eye for design and be aesthetically aware
- Flexibility regarding necessary work outside of office hours
- You will have strong verbal and written communication skills
- Be team orientated and results driven
- Good at problem-solving with the ability to multi-task
- Experience in EventsAir and proficient with Microsoft suite
- Ideally be experienced at building registration sites
- You will possess the resilience to handle a fast-paced working environment, be able to work autonomously, with a passion for excellence

**Salary & benefits**:

- $75K plus super
- Vibrant team culture and flexible work environment (2 days WFH)
- Career development opportunities

**THE MONDAY GROUP** is a specialist recruitment agency and executive search firm for the events, experiential marketing, hotel & hospitality industries.

Working with clients Australia wide, we are a team of modern recruiters who value relationships and possess deep industry networks.

Harnessing savvy recruitment sourcing techniques and cutting-edge recruitment technology, we specialise in placing mid to senior-level professionals in Event Management, Experiential Marketing, Hotel Management and Executive Hospitality Management roles.