Executive Assistant to Executive Leads
1 month ago
Part time 0.6 EFT, $48.58 hr 12-month maternity leave cover, Hawthorn
- Not for Profit, salary packaging benefits, and flexible work life balance
- A collaborative highly supported team culture
**About Us**
Access Health and Community, with a 150-year legacy of compassionate care, is on a mission to build healthier lives together. Our team of over 400 dedicated employees and 200 volunteers, serves across 18 locations. We are thrilled to announce our upcoming merger with Inspiro, a trusted partner in community health. Inspiro, with a skilled team of 100, is dedicated to providing accessible, inclusive, and high-quality care in the Yarra Ranges. This merger strengthens our commitment to delivering exceptional care and opens up new opportunities for our team and the communities we serve.
***The Opportunity**
As the Executive Assistant, your primary role is to provide proactive support to key executives, the Executive Lead of People & Culture & Strategy and the Chief Financial Officer/Company Secretary. This support involves managing their calendars, prioritising requests and inquires, and making recommendations to optimise their time management and workflow. You will assist in preparing presentations, organise meetings, agenda preparation and taking meeting minutes. As part of the administrative team, you will collaborate with other team members to establish a cohesive support structure streamlining operations and ensuring smooth coordination within the organisation.
This is a Max Term Part time 0.6 EFT, 12-month maternity cover position based out of the corporate office at Hawthorn, but you may be required to work at other sites with the flexibility to work some days at home.
Renumeration $95.994.08 pro rata plus superannuation and salary packaging.
***What you will be doing**
- Key Responsibilities_
- Proactively manages the Executive Lead PC&S & CFO electronic calendars, scheduling meeting and appointments as appropriate, arranging suitable meeting rooms, venues and catering where required.
- Prepares and coordinates agendas, minutes, documents and other materials for committees and internal meetings involving EL PC&S and CFO.
- Prepares and replies to correspondence as required and maintains a coordinated electronic filing system of all documentation on SharePoint.
- Manage monthly corporate credit card reconciliation and invoicing.
- Assist in the preparation of presentations and documentation as required.
- Coordinates and support organisational events and other duties as required.
**What you will bring**
- _**Key Selection Criteria**
- Minimum of 3 years’ experience as an Executive Assistant
- Well-developed presentation and written communication skills
- Demonstrated ability to work under pressure and negotiate competing priorities successfully
- Demonstrated ability to work collaboratively within a team environment
- Excellent information systems literacy, including Microsoft Teams, SharePoint, Office
***Attributes**
- High level of accuracy and attention to detail
- Proven experience managing competing demands on time
- Strong problem solving and negotiation skills
- Demonstrated ability to work independently and in a team environment
- Strong interpersonal skills with the ability to communicate with people from diverse backgrounds and at all levels of the organisation
- A proactive self-starter who identifies improvement opportunities
- Discretion and tact in dealing with sensitive matters
- Demonstrated behaviours consistent with AccessHC values
**Access Health and Community Culture and Benefits**
At AccessHC, we offer more than just a fulfilling career; we invest in our people and provide an environment where you can thrive in a culture of collaboration and support. Our team members share commitment and passion to make a positive impact, and this ethos creates a range of benefits for our people from opportunities for personal and professional growth to a sense of purpose and belonging.
Our culture promotes an environment of success and fulfilment. Join us and experience a career where you truly make a difference.
**The position encompasses an extensive range of benefits**:
- Supportive and values-based culture and engaged workforce
- Culture of trust and empowerment for people to grow and thrive
- Commitment to a work-life balance with flexible working conditions
- Focus on staff wellbeing and health - Employee Assistance Program (EAP)
- Commitment to ongoing professional development and career growth
- Paid parental leave and opportunity to purchase additional leave
- Annual leave loading
- Generous salary packaging opportunities that reduce tax payable on income (up to $15,990 per annum + $2,650 meals/entertainment expenses)
**Applications Close Date**: 1st December 2024
In line with our intent for inclusion and equality, we strongly encourage applicants from Indigenous Australians. AccessHC’s commitment to our Reflect Reconciliation Action Plan seeks to understand and acknow
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