Executive Assistant

6 months ago

Hawthorn, Australia Charterhouse Full time

**Full time permanent** role **| **Executive Support to Director of school **| **Prestigious school**:

- **Inner - East **location | **5 days in office 8-4:30pm** | **Free parking**:

- **Pool + gym access** | Professional and warm working environment | Additional gifted leave days**

**About the Role**:
This full-time permanent position supporting the Director of Senior School with administrative support; diaries, minutes, first point of contact for queries, event coordination, parent correspondence etc. This role is best suited to an experienced Executive Assistant/ Senior Personal Assistant with versatile experience, ideally from the Education sector.

**Responsibilities**:

- High level administrative support to Director of Senior School
- Supporting HR with setting up interviews, sit on panel for admin interviews
- Liaise with high level and senior internal and external stakeholders to coordinate meetings and other events
- Coordinating multiple Board meetings, attending and taking minutes
- Liaise with internal groups, public and private sector agencies
- Provide administration support to wider senior faculty team
- Support projects where necessary
- Other adhoc responsibilities as requested by Faculty Head

**Requirements/Skills**:

- Experience working as Executive Assistant or Personal Assistant or senior Team Assistant
- Ideally you have worked in the education industry however not essential
- Exceptional stakeholder engagement skills - must be professional and be able to speak to high level stakeholders
- Must be an organised, proactive and comfortable in a fast-paced environment jumping into conflicting priorities
- Ability to prioritise work, high attention to detail, ability to take the initiative
- Be able to keep the business manager on track and schedule
- Time management skills, comfortable working towards deadlines
- Tech Savvy - excel skills is a must
- Must have a WWCC or be willing to obtain
- **Benefits**:

- Old school/ traditional, high performing team, professional and warm culture
- Lunch provided every day
- Free parking onsite
- Access to gym, pool and other facilities
- Extra additional gifted leave days
- Great inner east location

At Charterhouse, we embrace, and value, diversity of culture, working arrangements, sexual orientation, and gender identity. On behalf of our client, we promote a workplace that actively seeks to include and welcome unique contributions of all people; to embrace and celebrate the value of Aboriginal and Torres Strait Islander staff, their skills and contributions to the workplace

  • Executive Assistant to Key Executives

    4 weeks ago

    Hawthorn, South Australia Access Health And Community Full time

    About UsAccess Health and Community, a 150-year-old organisation dedicated to compassionate care, is on a mission to build healthier lives together. Our team of over 400 dedicated employees and 200 volunteers serves across 18 locations. We are thrilled to announce our upcoming merger with Inspiro, a trusted partner in community health. This merger...

  • Executive Assistant to Executive Leads

    1 month ago

    Hawthorn, Australia Access Health and Community Full time

    Part time 0.6 EFT, $48.58 hr 12-month maternity leave cover, Hawthorn - Not for Profit, salary packaging benefits, and flexible work life balance - A collaborative highly supported team culture **About Us** Access Health and Community, with a 150-year legacy of compassionate care, is on a mission to build healthier lives together. Our team of over 400...

  • Executive Team Assistant

    3 weeks ago

    Hawthorn, Australia Compass Education Full time

    **Come shape the future of education with us.** At Compass, we love working with schools and strive to deliver new innovations, functions, and process improvements as new technology becomes available. Our services are specifically designed to improve not only the school process but also community culture and student learning outcomes. Compass is a product...

  • Executive Assistant

    4 weeks ago

    Hawthorn, Australia Michael Page Full time

    Opportunity to join a vibrant and supportive cultureAbout Our ClientSpecialising in cleaning, maintenance, hygiene, and event services, the company delivers high-quality, competitive solutions nationwide. Known for its emphasis on sustainability and innovation, its success is rooted in a commitment to ethics, service excellence, and exceeding client...

  • Executive Assistant

    4 months ago

    Hawthorn, Australia Michael Page Full time

    Opportunity to join a vibrant and supportive cultureOngoing professional developmentAbout Our ClientSpecialising in cleaning, maintenance, hygiene, and event services, the company delivers high-quality, competitive solutions nationwide. Known for its emphasis on sustainability and innovation, its success is rooted in a commitment to ethics, service...

  • Lead Executive Assistant

    3 months ago

    Hawthorn, Australia Scope (Aust) Full time

    **About the Role** As the Lead Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth operation of our CEO's day-to-day responsibilities while contributing to broader organisational success. This is more than just a support role - you’ll be at the heart of the action, helping shape the future of our organisation. **About...

  • Executive Assistant to The Chief Quality

    4 weeks ago

    Hawthorn, Australia Scope (Aust) Full time

    **The Role** As the **Executive Assistant to the Chief Quality, Safeguarding and Practice Officer (CQSPO)**, you’ll be at the heart of Scope’s executive operations, providing top-tier support to ensure a seamless and effective flow of leadership activities. This role isn’t just about managing schedules - it’s about being a proactive, trusted partner...

  • Executive Assistant to Senior Management

    4 weeks ago

    Hawthorn, South Australia Access Health And Community Full time

    About Access Health and CommunityAs a leading provider of compassionate care, we are committed to building healthier lives together. Our team of over 400 dedicated employees and 200 volunteers serves across 18 locations.We are excited to announce our upcoming merger with Inspiro, a trusted partner in community health. This merger strengthens our commitment...

  • Executive Assistant | Strategic Support Professional

    4 weeks ago

    Hawthorn, South Australia Michael Page Full time

    The Michael Page team is seeking an exceptional Executive Assistant to provide high-level administrative support to the Managing Director. As a key member of the leadership team, you will play a crucial role in ensuring the smooth operation of daily and weekly internal and external meetings, conferences, and engagements.Job OverviewThis is a permanent...

  • Executive Assistant

    2 months ago

    Hawthorn East, Australia Coles Group Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with over 115,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. **About the team** As shopping continues to evolve, our...

  • Executive Assistant to the Chief Quality, Safeguarding

    4 weeks ago

    Hawthorn, Australia Scope Full time

    The Role As the Executive Assistant to the Chief Quality, Safeguarding and Practice Officer (CQSPO) , you’ll be at the heart of Scope’s executive operations, providing top-tier support to ensure a seamless and effective flow of leadership activities. This role isn’t just about managing schedules – it’s about being a proactive, trusted...

  • Executive Assistant

    7 months ago

    Hawthorn, Australia Scope (Aust) Full time

    **About Scope** Scope is one of the largest not-for-profit disability service providers in Australia. Supporting thousands of people with complex intellectual, physical and multiple disabilities across Victoria and New South Wales. Along with delivering high-quality services and employment opportunities for people with a disability, Scope is active in...

  • Executive Assistant

    7 months ago

    Hawthorn East, Australia Coles Group Full time

    We’ve been trusted to serve Aussie communities since 1914 and grown to become a top 30-listed on the ASX with 120,000 team members and a portfolio of iconic brands. At Coles Group, you’ll not only get to make a difference to millions of Aussie lives—you’ll also get to see your impact. ***: **About the team**: Marketing powers one of Australia’s...

  • Executive Assistant to the Chief Quality, Safeguarding

    4 weeks ago

    Hawthorn, Australia Scope (Aust) Ltd Full time

    The Role As the Executive Assistant to the Chief Quality, Safeguarding and Practice Officer (CQSPO), you’ll be at the heart of Scope’s executive operations, providing top-tier support to ensure a seamless and effective flow of leadership activities. This role isn’t just about managing schedules – it’s about being a proactive, trusted partner who...

  • Executive Support Partner for Quality and Safeguarding Excellence

    3 weeks ago

    Hawthorn, South Australia Scope Full time

    Scope is seeking a highly skilled and proactive Executive Support Partner to join its team. This role will be at the heart of Scope's executive operations, providing top-tier support to ensure a seamless and effective flow of leadership activities.The successful candidate will work closely with the Chief Quality, Safeguarding and Practice Officer (CQSPO) to...

  • Personal Assistant

    2 months ago

    Hawthorn, Australia Real Estate Logic Full time

    **About Osprey Supplies** Osprey Supplies is fast growing company specialising building supplies especially windows and doors. As a result of the growth of the business, we need an experienced assistant to have our executives with operations, marketing and sales. **About the Role** As a Personal Assistant you will work closely and provide administration...

  • Account Executive

    7 months ago

    Hawthorn, Australia Compass Education Full time

    **Come shape the future of education with us.** At Compass, we love working with schools and strive to deliver new innovations, functions, and process improvements as new technology becomes available. Our services are specifically designed to improve not only the school process but also community culture and student learning outcomes. With over 10 years...

  • Administrative Support Specialist

    4 weeks ago

    Hawthorn, South Australia Access Health And Community Full time

    About UsAccess Health and Community (AccessHC) is a leading healthcare provider committed to delivering exceptional care services. With over 150 years of legacy, we strive to build healthier lives together with our community.Job DescriptionWe are seeking an experienced Administrative Support Specialist to join our executive office team. The successful...

  • Executive Assistant

    6 months ago

    Hawthorn East, Australia Benetas Full time

    **Executive Assistant**: - **Support Office - Hawthorn East**: - **Full Time, Fixed Term (12 mth Maternity Leave replacement)** **What you do matters** - Are you looking for a job that truly makes a difference in the lives of others? Join Benetas and be a part of our mission to help older Victorians live their best lives. - We’re looking for an...

  • Account Executive

    7 months ago

    Hawthorn, Australia Compass Education Full time

    **Come shape the future of education with us.** At Compass, we love working with schools and strive to deliver new innovations, functions, and process improvements as new technology becomes available. Our services are specifically designed to improve not only the school process but also community culture and student learning outcomes. With over 10 years...