Executive Assistant to Corporate Leaders
1 day ago
We are seeking a highly skilled and experienced Executive Assistant to provide proactive support to key executives at Access Health and Community.
About UsWith a 150-year legacy of compassionate care, our organization is committed to building healthier lives together. Our team of over 400 dedicated employees and 200 volunteers serves across 18 locations. We have recently merged with Inspiro, a trusted partner in community health, to strengthen our commitment to delivering exceptional care and open up new opportunities for our team and the communities we serve.
The OpportunityThis Max Term Part time 0.6 EFT, 12-month maternity cover position offers an exciting opportunity to join our corporate office at Hawthorn as an Executive Assistant. As part of this role, you will be responsible for managing the calendars of key executives, prioritizing requests and inquiries, and making recommendations to optimize their time management and workflow. You will also assist in preparing presentations, organizing meetings, agenda preparation, and taking meeting minutes. Additionally, you will collaborate with other team members to establish a cohesive support structure streamlining operations and ensuring smooth coordination within the organization.
Key Responsibilities:- Proactively manage the electronic calendars of key executives, scheduling meetings and appointments as appropriate, arranging suitable meeting rooms, venues, and catering where required.
- Prepare and coordinate agendas, minutes, documents, and other materials for committees and internal meetings involving key executives.
- Prepare and reply to correspondence as required and maintain a coordinated electronic filing system of all documentation on SharePoint.
- Monitor emails of key executives, prioritizing/categorizing/responding as directed by them to ensure responsiveness and information flow.
- Manage monthly corporate credit card reconciliation and invoicing.
- Assist in the preparation of presentations and documentation as required.
- Coordinate and support organizational events and other duties as required.
To succeed in this role, you will need to possess a minimum of 3 years' experience as an Executive Assistant. You should have well-developed presentation and written communication skills, demonstrated ability to work under pressure and negotiate competing priorities successfully, and excellent information systems literacy, including Microsoft Teams, SharePoint, and Office.
BenefitsAs an Executive Assistant at Access Health and Community, you can expect a range of benefits that support your career growth and wellbeing. These include:
- A supportive and values-based culture and engaged workforce.
- A culture of trust and empowerment for people to grow and thrive.
- Commitment to a work-life balance with flexible working conditions.
- Focus on staff wellbeing and health - Employee Assistance Program (EAP).
- Commitment to ongoing professional development and career growth.
- Paid parental leave and opportunity to purchase additional leave.
- Annual leave loading.
- Generous salary packaging opportunities that reduce tax payable on income (up to $15,990 per annum + $2,650 meals/entertainment expenses).
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