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Executive Assistant to Key Executives

1 month ago

Hawthorn, South Australia Access Health And Community Full time

About Us

Access Health and Community, a 150-year-old organisation dedicated to compassionate care, is on a mission to build healthier lives together. Our team of over 400 dedicated employees and 200 volunteers serves across 18 locations. We are thrilled to announce our upcoming merger with Inspiro, a trusted partner in community health. This merger strengthens our commitment to delivering exceptional care and opens up new opportunities for our team and the communities we serve.

The Opportunity

As an Executive Assistant, you will provide proactive support to key executives, focusing on calendar management, request prioritisation, and workflow optimisation. You will assist in preparing presentations, organising meetings, agenda preparation, and taking meeting minutes. This role involves collaboration with the administrative team to establish a cohesive support structure, streamlining operations and ensuring smooth coordination within the organisation.

This is a Max Term Part time 0.6 EFT position based out of the corporate office at Hawthorn, but you may be required to work at other sites with flexibility to work some days at home.

Renumeration

The salary for this position is estimated at $59.996.08 pro rata per annum, plus superannuation and generous salary packaging benefits that reduce tax payable on income (up to $15,990 per annum + $2,650 meals/entertainment expenses).

Key Responsibilities

  • Proactively manage electronic calendars, scheduling meetings and appointments as appropriate, arranging suitable meeting rooms, venues, and catering where required.
  • Prepare and coordinate agendas, minutes, documents, and other materials for committees and internal meetings involving key executives.
  • Prepare and reply to correspondence as required and maintain a coordinated electronic filing system of all documentation on SharePoint.
  • Monitor emails, prioritising/categorising/responding as directed by key executives to ensure responsiveness and information flow.
  • Manage monthly corporate credit card reconciliation and invoicing.
  • Assist in the preparation of presentations and documentation as required.
  • Coordinate and support organisational events and other duties as required.

What You Will Bring

To succeed in this role, you will require:

  • A minimum of 3 years' experience as an Executive Assistant.
  • Well-developed presentation and written communication skills.
  • Demonstrated ability to work under pressure and negotiate competing priorities successfully.
  • Demonstrated ability to work collaboratively within a team environment.
  • Excellent information systems literacy, including Microsoft Teams, SharePoint, Office.

Benefits

We offer a supportive and values-based culture, a focus on staff wellbeing and health, and a commitment to ongoing professional development and career growth. Other benefits include paid parental leave, annual leave loading, and access to flexible working conditions.

Inclusion and Diversity

Access Health and Community is a child-safe organisation that values inclusivity and diversity, encouraging applications from people with disabilities, those with lived experience of mental health or AOD challenges, and individuals of diverse genders and sexualities. In line with our Reflect Reconciliation Action Plan, we strongly encourage applicants from Indigenous Australians.