Executive Assistant

2 days ago

Hawthorn, Australia Michael Page Full time
  • Opportunity to join a vibrant and supportive culture

About Our Client

Specialising in cleaning, maintenance, hygiene, and event services, the company delivers high-quality, competitive solutions nationwide. Known for its emphasis on sustainability and innovation, its success is rooted in a commitment to ethics, service excellence, and exceeding client expectations. From its origins in Melbourne, the company has expanded by building strong relationships and partnerships, offering a wide range of qualified resources to ensure efficient responses to emergency demands.

Job Description

As the Executive Assistant, your responsibilities will encompass a wide range of administrative and support tasks, including but not limited to:

  • Ensuring the Managing Director is thoroughly prepared for daily and weekly internal and external meetings, conferences, and engagements.
  • Overseeing the full coordination of meetings, including setting agendas, taking minutes, organising venues, managing facilities, and arranging catering.
  • Managing the Managing Director's diary and coordinating all travel arrangements.
  • Preparing and managing comprehensive meeting packs.
  • Monitoring deadlines to ensure the Managing Director stays on track.
  • Providing support to the Managing Director's direct reports as needed and acting as a central point of contact across various teams.
  • Attending team meetings, recording actions and decisions, and reporting outcomes to relevant stakeholders.
  • Assisting in the organisation and execution of critical meetings.
  • Proactively identifying areas and teams that require additional support to enhance engagement and efficiency.
  • Championing the organisation's culture, fostering a positive and collaborative environment.

Skills & Experience

  • You bring experience from a similar role in a fast-paced environment, with outstanding organisational skills and the ability to juggle competing priorities.
  • You are a quick thinker who anticipates the needs of the Managing Director and takes the initiative to streamline their workload.
  • You are passionate about people and kindness, with a strong commitment to learning and delivering exceptional results.
  • You are driven by a desire for excellence and consistently seek to exceed expectations, delivering high-quality service efficiently and effectively.
  • You believe in the power of strong, positive, and trusting teams that work together harmoniously.
  • Your resilience shines through, allowing you to remain composed and focused even in challenging situations.
  • You value clear, concise, and direct communication, ensuring that information is conveyed simply and effectively.

The Successful Applicant

The successful candidate must possess a strong "can do" approach whilst having the ability to work both autonomously and within a team. A high standard of attention to detail and time management skills are imperative along with the ability to provide a high level of professionalism and customer service to both internal and external stake holders.

What's on Offer

The passionate and down to earth team collaborate strongly with colleagues who are committed to delivering exceptional experiences. As well as a competitive salary, you'll be encouraged to innovate; you'll work in a collaborative environment knowing your difference will make the difference.

  • Permanent opportunity
  • Meaningful, challenging work
  • Outstanding benefits including free barista made coffee, yoga classes and more

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