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Executive Assistant to Senior Management

1 month ago

Hawthorn, South Australia Access Health And Community Full time

About Access Health and Community

As a leading provider of compassionate care, we are committed to building healthier lives together. Our team of over 400 dedicated employees and 200 volunteers serves across 18 locations.

We are excited to announce our upcoming merger with Inspiro, a trusted partner in community health. This merger strengthens our commitment to delivering exceptional care and opens up new opportunities for our team and the communities we serve.

The Role

This is a Max Term Part time 0.6 EFT position based out of the corporate office at Hawthorn. As the Executive Assistant, you will provide proactive support to key executives, managing their calendars, prioritizing requests and inquiries, and making recommendations to optimize their time management and workflow.

You will assist in preparing presentations, organizing meetings, agenda preparation, and taking meeting minutes. As part of the administrative team, you will collaborate with other team members to establish a cohesive support structure streamlining operations and ensuring smooth coordination within the organization.

The Opportunity

This is a unique opportunity to work in a collaborative highly supported team culture. You will be working closely with the Executive Lead of People & Culture & Strategy and the Chief Financial Officer/Company Secretary.

Your Key Responsibilities

  • Manage electronic calendars, scheduling meetings and appointments as appropriate, arranging suitable meeting rooms, venues, and catering where required.
  • Prepare and coordinate agendas, minutes, documents, and other materials for committees and internal meetings involving EL PC&S and CFO.
  • Prepare and reply to correspondence as required and maintain a coordinated electronic filing system of all documentation on SharePoint.
  • Monitor EL PC&S and CFO emails, prioritizing/categorizing/responding as directed by the EL PC&S & CFO to ensure responsiveness and information flow.
  • Manage monthly corporate credit card reconciliation and invoicing.
  • Assist in the preparation of presentations and documentation as required.
  • Coordinate and support organizational events and other duties as required.

What You Will Bring

To succeed in this role, you will need:

  • Minimum of 3 years' experience as an Executive Assistant
  • Well-developed presentation and written communication skills
  • Demonstrated ability to work under pressure and negotiate competing priorities successfully
  • Demonstrated ability to work collaboratively within a team environment
  • Excellent information systems literacy, including Microsoft Teams, SharePoint, Office

The Benefits

We offer a supportive and values-based culture, a focus on staff wellbeing and health, and a commitment to ongoing professional development and career growth.

Our benefits include:

  • Supportive and values-based culture and engaged workforce
  • Culture of trust and empowerment for people to grow and thrive
  • Commitment to a work-life balance with flexible working conditions
  • Focus on staff wellbeing and health - Employee Assistance Program (EAP)
  • Commitment to ongoing professional development and career growth
  • Paid parental leave and opportunity to purchase additional leave
  • Annual leave loading
  • Generous salary packaging opportunities that reduce tax payable on income (up to $15,990 per annum + $2,650 meals/entertainment expenses)