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Administration Officer

3 months ago

Leederville, Western Australia Catholic Education Western Australia Full time
Position Details

We are seeking to appoint a part-time Administration Officer working 2 or 3 days per week (Monday & Thursday – third day is negotiable).

This is an ongoing position commencing 15 July 2024 (potentially earlier).

St John Paul II Catholic Primary School in Banksia Grove is a double stream co-educational school for 270 children from Kindergarten to Year 6.

The community is multicultural and is continuing to grow. The School enjoys a close relationship with a growing and thriving Parish.


This position is a shared role, primarily responsible for the day-to-day running of the school's main office, all new student enrolments, the administration of current student/family details and dealing with student medical needs.

This role will report to the Principal.

Duties and responsibilities include but are not limited to:

  • Day to day running of the school's main office
  • Administering basic first aid to students
  • Receiving and following up all new enrolment enquiries and expressions of interest
  • Managing new student enrolments and the associated documentation
  • Maintaining and updating as required all current student/ family details
  • Frequent communication and interaction with all members of the school community
  • Other duties as required by/for the Principal
This role would suit an organised and personable individual who demonstrates initiative.

Selection Criteria

The applicant must address the following selection criteria in their application:

Essential:

  • Commitment to the objectives and ethos of Catholic education
  • A positive and welcoming attitude with a high level of interpersonal and communication skills
  • Demonstrated experience of working effectively within teams to achieve objectives
  • Demonstrated ability to prioritise work, take initiative and meet deadlines
  • Ability to work unsupervised
  • Ability to handle sensitive information professionally and with confidentiality
  • Advanced computer skills and knowledge including experience in Microsoft Office 365 Suite and Internet Applications
  • Accreditation to Work in a Catholic School (or willingness to attain)

Highly Desirable:

  • Knowledge of AOS (Administration of Schools), SEQTA and MyHR would be an advantage, but is not essential
  • Experience in a school administration environment would also be an advantage, but is not essential
  • First aid qualifications (or willingness to attain)
Application Details

Your application to the Principal should include:
1. A cover letter
2. Your current curriculum vitae
3. Contact details of at least 2 professional referees including your current employer
4. A document addressing the selection criteria

Applications need to be received by 3.00pm, Friday 14 June. Please address individually all selection criteria in your application. Please send all applications to

Catholic Education Western Australia encourages applications from Aboriginal and Torres Strait Islander people, people with a disability, people of all ages and people from culturally diverse backgrounds.

To be eligible to apply for this role you must be legally permitted to work in Australia.
Applicants must be prepared to support the Catholic ethos in the performance of their duties.

In applying for this position you will be providing personal information to the School. This information will be used in order to assess your application for employment.

A current National Police History Check as issued by the Department of Education Western Australia must also be included. The appropriate Criminal History Record Check form is available from the Department of Education