Project Administrator

3 weeks ago

Leederville, Australia Talis Consultants Full time

**About us**:
Talis Consultants is a multi-disciplinary consultancy based in WA, Victoria, and NSW. We provide specialist consultancy services in Engineering, Environmental Services, Waste Management, Spatial Intelligence and Asset Management.

We are seeking a Project Administrator to join our Support Services Team on a full-time basis. This position will be based in our WA office in Leederville, Perth.

**The position duties include, but are not limited to**:

- Provision of input into preparation of project documents and quote\tender submissions,
- Reviewing and negotiating client and project contracts to ensure compliance and mitigate risks,
- Administering projects from initiation to completion, including billing, reconciliations, and reporting to ensure seamless workflow,
- Addressing inquiries and resolving issues related to projects with professionalism and efficiency,
- Participate in cost control activities across multiple projects to assist project managers to complete projects within budget,
- Assist project managers with calculating charge-out rates and compiling project costing spreadsheets,
- Review and assist project managers with documentation for project variations,
- Conducting data collection and analysis for projects being undertaken, and reporting on project outcomes,
- Collaborating with Project Managers, Engineering staff and clients to ensure project goals are achieved,
- Analysis of and reporting on financial outcomes of multiple projects to the operational director,
- Organising project mobilisation and associated logistics, including transportation and accommodation arrangements,
- Serving as the primary point of contact for staff and contractors, offering necessary support and information to facilitate efficient project operations,
- Undertaking both structured and ad-hoc Quality Assurance tasks and internal audits to ensure project level quality objectives are achieved,
- Contributing to overall project compliance with company management systems, including Quality, Work, Health, and Safety protocols,
- Inputting and maintaining project data into relevant systems, databases, and spreadsheets, and any other relevant company documentation,
- Weekly review and reporting on time sheets for project teams, to assist the project manager coordinate resources across multiple projects,
- Executing all reasonable instructions received from leadership group, as well as reporting back any relevant project progress and information.

**Position requirements**:

- A bachelor’s degree or higher qualification in a related area
- Postgraduate studies in financial accounting
- Experience with Project Management and Accounting Software
- AQF Diploma or higher in Project Management
- A minimum of 2 years working in a professional environment
- Previous experience working in project administration (ideally in an Engineering consultancy firm)
- Excellent organisational and time management skills
- Advanced skills and experience using the Microsoft suite of products (Word, Excel,

Outlook, etc)
- Excellent communication skills, both written and spoken
- Exceptional problem-solving and negotiation skills
- Demonstrated adaptability and resilience in fast-paced, dynamic work environments
- Positive attitude, strong work mentality with flexibility and willingness to learn

**Remuneration**:
**- ** Salary range for this role will be between $80k and $90k

**Apply**:
Pay: $80,000.00 - $90,000.00 per year

Schedule:

- 8 hour shift

Work Authorisation:

- Australia (required)

Work Location: In person

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