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Admin Officer

3 months ago

Hobart, Tasmania, Australia CSIRO Full time

Acknowledgement of Country:


CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia.

We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

Child Safety:


CSIRO is committed to the safety and wellbeing of all children and young people involved in our activities and programs.

View our Child Safe Policy.

The Opportunity:

-
Do you pick systems/software up quickly?:


  • Love customer service and being the go-to
    person?:
-
12-month, part-time opportunity with up to 15.4% Super**Are you a people person with a knack for multitasking? Do you enjoy providing top-notch customer service? If so, we feel we have the perfect opportunity for you CSIRO is seeking an Administration support professional who possesses exceptional communication skills and the ability to manage multiple tasks simultaneously.

This is a 12-month, part-time 20 hours a week opportunity.

Your duties will include:

  • Responding courteously and efficiently to client requests, maintaining clear communication regarding mutual expectations and monitoring client satisfaction.
  • Undertaking a broad range of propertyrelated administrative activities to a high standard, in support of the CBIS site, state or regional team. This includes interaction with facilities management systems at an experienced user level as may be required for the efficient operation of the facility.
  • Assisting in the security of the site, including management, maintenance and issue of keys, access cards, ID cards, and related staff, visitor, and contractor registers.
  • Updating and maintaining records and databases, complying with administrative systems and processes, to ensure that all information is accurate, stored correctly and accessible
  • Delivering multiple administrative support activities and services in line with agreed standards, timeframes, and milestones, given tight timeframes and the need to maintain accuracy and attention to detail.
  • Providing support to staff and instruct others on routine administrative activities, as required.
  • Providing reception support during periods of absence and lunch breaks.
  • Recommending improvements to systems and procedures and implement any approved changes.

Location:
Hobart, Tas

Salary:
AU$68,14- AU$86,733 per annum (pro-rata for part-time) plus up to 15.4% superannuation

Tenure:
Specified term till 24th of May 2024, Part time 20 hours/week

Reference:92503

To be considered you will need:

  • Demonstrate ability to manage facility administrative functions in a complex property environment, including prioritising workloads, repairs and maintenance work order life cycles, contractor liaison and good communication skills.
  • Demonstrate experience and a willingness to undertake a range of general administrative support tasks in an office and security environment, including (but not limited to): organising meetings and preparation of minutes, running and management of scheduled and adhoc site and security reports, issuing and management of security access passes, monitoring and management of electronic key safe system. Maintaining spreadsheets and databases and provide general finance support for the facilities management staff.
  • Knowledge and experience of reception desk functions to provide relief during breaks and the flexibility to provide relief during periods of leave.
  • Proven ability to demonstrate initiative, actively contribute as a team member and share relevant and useful information.
  • Demonstrated strong organisational skills and the ability to prioritise demands, accepting personal responsibility for doing the job well. Show initiative with problem solving and making changes to improve performance.
  • Assist CBIS or emergency staff with communications generally and particularly during an emergency.
  • Other duties as required.

Desirable:

  • Knowledge of the Corrigo Enterprise system, Gallagher Command Centre, CCTV software, Content Manager, Envoy, KeySecure
  • Knowledge and experience with workflow software
  • Experience in a customer/help desk service environment
For full details about this role please review the Position Description

Eligibility:

Flexible Working Arrangements:

We work flexibly at CSIRO, offering a range of options for how, when and where you work.

Diversity and Inclusion:


We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.


About CSIRO:

At CSIRO Australia's national science agency, we solve the greatest challenges through innovative science and technology.

We put the safety and wellbeing of our people above all else and earn trust everywhere because we only deal in facts.

We collaborate widely and generously and deliv