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Admin Assistant

2 weeks ago

Oakleigh South, Victoria, Australia Paint Group Full time $35,000 per year

Join Paint Group as Our Next Admin Assistant

About Paint Group:

Paint Group is a well established painting company based in Melbourne, proudly serving residential and commercial clients across the city.

With a team of experienced painters and a reputation for quality, we specialise in everything from heritage restorations to modern commercial projects.

Our commitment to detailed estimates, fair pricing, and responsive customer service has earned us a 5-star Google rating and a loyal customer base.

About the Role:

As our new Admin Assistant, you'll play a key role in keeping Paint Group running smoothly. This is a varied and hands on position where no two days are quite the same Your main responsibilities will include:

  • Scheduling jobs: Coordinating our painters' schedules, liaising with clients, and ensuring projects run on time
  • Customer & sales enquiries: Being the first point of contact for new and existing customers via phone, email, and web enquiries
  • Data entry & admin: Keeping our project management and quoting systems up to date (we use Paint Scout and Airtable)
  • Sales & operations support: Assisting with quoting, following up on leads, and supporting our sales team
  • General office duties: Helping with the day to day running of the business think ordering supplies, managing database, and keeping things organised

Who We're Looking For:

  • You have a background in property management/ trades admin, or a similar fast-paced, client-focused environment
  • You're a natural communicator who enjoys helping people and building relationships
  • You're highly organised, detail-oriented, and thrive on keeping things running smoothly
  • You're confident juggling multiple priorities and can stay calm under pressure
  • You're genuinely motivated to deliver great service to our clients
  • You're comfortable with technology and happy to learn new systems
  • Knowledge of Melbourne suburbs is a big plus

What Might Your Day Look Like?

  • Taking a call from a property manager to schedule urgent painting repairs
  • Entering new job details and updating the team on project timelines
  • Following up with a business client after a site visit to confirm next steps
  • Assisting the sales team by preparing quotes or booking in client meetings
  • Organising supplies for a team working on a heritage restoration in Hawthorn
  • Visiting a commercial client on-site with our sales lead to help scope a new project

The Offer:

  • Permanent part-time: 24 hours per week
  • $35 per hour
  • Flexible schedule: 3 x 8 hour days or 4 x 6 hour days
  • Hybrid work: After training, you can split your time between our Oakleigh office and working from home.
  • Growth: As we continue to expand, there may be opportunities for more hours and increased responsibility

Ready to Join Us?

If you're looking for a dynamic role where you can make a real impact, we'd love to hear from you

Please send your resume and a brief cover letter outlining your relevant experience and 3 reasons why you'd be a great fit for Paint Group

Job Types: Part-time, Permanent

Pay: $30.00 – $35.00 per hour

Expected hours: 24 per week

Benefits:

  • Travel reimbursement
  • Work from home

Work Location: Hybrid remote in Oakleigh South VIC 3167