Admin Assistant

1 week ago

Oakleigh South, Australia Paint Group Full time

**Join Paint Group as Our Next Admin Assistant**

**About Paint Group**:
Paint Group is a well established painting company based in Melbourne, proudly serving residential and commercial clients across the city.

With a team of experienced painters and a reputation for quality, we specialise in everything from heritage restorations to modern commercial projects.

Our commitment to detailed estimates, fair pricing, and responsive customer service has earned us a 5-star Google rating and a loyal customer base.

**About the Role**:
As our new Admin Assistant, you’ll play a key role in keeping Paint Group running smoothly. This is a varied and hands on position where no two days are quite the same Your main responsibilities will include:

- **Scheduling jobs**: Coordinating our painters’ schedules, liaising with clients, and ensuring projects run on time
- **Data entry & admin**: Keeping our project management and quoting systems up to date (we use Paint Scout and Airtable)
- **Sales & operations support**: Assisting with quoting, following up on leads, and supporting our sales team
- **General office duties**: Helping with the day to day running of the business think ordering supplies, managing database, and keeping things organised

**Who We’re Looking For**:

- You have a background in property management/ trades admin, or a similar fast-paced, client-focused environment
- You’re a natural communicator who enjoys helping people and building relationships
- You’re highly organised, detail-oriented, and thrive on keeping things running smoothly
- You’re confident juggling multiple priorities and can stay calm under pressure
- You’re genuinely motivated to deliver great service to our clients
- You’re comfortable with technology and happy to learn new systems
- Knowledge of Melbourne suburbs is a big plus

**What Might Your Day Look Like?**
- Taking a call from a property manager to schedule urgent painting repairs
- Entering new job details and updating the team on project timelines
- Following up with a business client after a site visit to confirm next steps
- Assisting the sales team by preparing quotes or booking in client meetings
- Organising supplies for a team working on a heritage restoration in Hawthorn
- Visiting a commercial client on-site with our sales lead to help scope a new project

**The Offer**:

- Permanent part-time: 24 hours per week
- $35 per hour
- Flexible schedule: 3 x 8 hour days or 4 x 6 hour days
- Hybrid work: After training, you can split your time between our Oakleigh office and working from home.
- Growth: As we continue to expand, there may be opportunities for more hours and increased responsibility

**Ready to Join Us?**

If you’re looking for a dynamic role where you can make a real impact, we’d love to hear from you

**Please send your resume and a brief cover letter outlining your relevant experience and 3 reasons why you’d be a great fit for Paint Group**

**Job Types**: Part-time, Permanent

Pay: $30.00 - $35.00 per hour

Expected hours: 24 per week

**Benefits**:

- Travel reimbursement
- Work from home

Work Location: Hybrid remote in Oakleigh South VIC 3167

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