Office Coordinator

3 days ago

Springvale South, Victoria, Australia Marshall Developments Full time $60,000 - $90,000 per year
Office Coordinator – Marshall Group

Location: Springvale, Melbourne

Hours: Full Time (Mon-Fri)

Office-Based Role

Marshall Group is a family run high end renovation company and handyman business based in Springvale, Melbourne. We are looking for a proactive and organised Office Coordinator to join our team and provide vital support to our director and staff.

We're looking for someone with solid admin experience who's ready to take on a busy, rewarding role and contribute to a supportive, growing business.


In this role, you'll play a key part in keeping the office organised and our projects on track. Your responsibilities will include:

  • Answering and directing phone calls, managing emails, and handling client correspondence
  • Scheduling appointments, meetings, and staff/subcontractor coordination
  • Entering and maintaining accurate records across Xero, spreadsheets, and job management systems
  • Processing supplier invoices and preparing client invoices for approval
  • Supporting payroll data entry (timesheets, hours, leave)
  • Setting up and maintaining systems, templates, and checklists
  • Preparing job packs and assisting with tracking project progress
  • Ordering supplies, organising the office, and general admin support

The ideal person for this role will be:

  • Experienced in administration (minimum 2+ years)
  • Confident using Xero and strong with technology/software
  • Ideally experienced in the building/construction industry
  • Organised with strong attention to detail
  • A clear and professional communicator
  • Proactive, reliable, and able to work independently
The benefits of joining our team are:
  • Friendly, supportive team culture based in Springvale
  • Competitive salary with scope to review and adjust as the role develops
  • A role where you can work autonomously as well as collaboratively with the team
  • Be part of a business that is growing and evolving
How to Apply

If you're ready to bring your admin expertise to a busy and rewarding role, we'd love to hear from you.

Please send your CV and a short cover letter outlining your experience to

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