Buying Admin Assistant

ABOUT MESHKI
MESHKI is a globally recognised fashion brand, celebrated for its dedication to empowerment, inclusivity, and sustainability. With the vision to be the global leader in accessible luxury and championing the empowerment of people worldwide through an unmatched shopping experience, MESHKI prides itself on being a brand that inspires and engages, fostering a culture of social change and community impact.

BENEFITS
Employee Perks:
A generous employee discount and monthly clothing allowance, bi-weekly breakfasts, access to MESHKI thrive days, monthly culture incentives, MESHKI wellness program and flexible working arrangements to support a healthy work-life balance.

Personal and Professional Development:
We invest in your growth with access to training programs, workshops and global conferences, free access to Headspace and Masterclass.

Career Advancement:
Clear pathways for career advancement within MESHKI, supporting your professional journey every step of the way.

COMPANY CULTURE
We cherish a culture at MESHKI where every individual feels respected, valued and is empowered with the tools, resources and support to contribute to the collective goal we all share, whilst advancing their career goals and ambitions. At MESHKI your future is defined by your ambition, your dedication and integrity; if you work hard, and contribute to the empowering culture that surrounds you through collaboration, communication, a humble attitude to learning and integrity and gratitude and professionalism, you'll achieve any goal you set your mind to.

ABOUT THE ROLE
As a Buying Admin Assistant at MESHKI, you'll play a key role in supporting the Buying and Production teams across the full product lifecycle. This hands-on role is central to keeping the critical path on track, ensuring purchase orders are accurate, samples are managed, and collections are delivered on time and to brand standard. You'll liaise daily with suppliers, designers, production, merchandising, and marketing, acting as the organisational backbone that keeps product moving from concept through to launch. This role is ideal for someone highly organised, detail-oriented, and eager to grow within the fast-paced world of fashion buying.

WHAT YOU'LL BE DOING

• Assist in managing and updating timelines across systems, ensuring on-time delivery and smooth collection flow.
• Create, check, and update POs accurately across Netsuite and Shopify, managing costs, delivery tracking, and style amendments.
• Organise sample movements for design, photoshoots, and sign-off meetings; track returns and maintain sample order for key milestones.
• Liaise with suppliers to chase approvals, fabrics, lab dips, strike-offs, and ensure accurate and timely updates.
• Maintain clear organisation of fabric approvals and bulk swatches, tracking compliance and keeping records accessible.
• Produce weekly competitor reports, capturing trends, promotions, and pricing strategies to share with Buyers.
• Keep company-wide collection overview documents updated and accurate, ensuring all departments have aligned details and deadlines.
• Ensure products are accurately attributed in systems before launch
• Coordinate campaign and ecommerce sample availability, manage image reshoot requests, and flag styling issues.
• Pull and analyse weekly sales and performance reports, preparing insights for Buyers and Merchandising, and contributing to post-collection wrap-up decks.

WHAT YOU'LL NEED TO BRING

• Previous experience in an administrative, buying, merchandising, or fashion production support role.
• Strong organisational skills with high attention to detail and accuracy.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Confident communicator, able to liaise effectively with suppliers and cross-functional teams.
• Strong Microsoft Excel skills (including VLOOKUP, pivot tables, and data accuracy checks).
• Proactive, solution-focused approach with a willingness to take ownership of tasks.
• Strong analytical mindset, comfortable pulling and interpreting trade/sales data.
• Enthusiasm for fashion and a desire to grow a career within buying and product development.