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Administration Officer

2 weeks ago

Lake Illawarra, New South Wales, Australia Bindaree Food Group Full time $60,000 - $80,000 per year

Bindaree Food Group (BFG) is a vertically integrated supply chain business delivering global meat solutions both domestically and internationally and has solidified its position as a prominent leader in the Australian meat industry.

The Feedlot Administration Officer primary duties and responsibilities include:

  • Weighbridge
  • Weigh trucks carting commodities and cattle – record data in logs and in the systems
  • Take samples and test commodities as required - ensure it meets quality standards
  • Documentation must be reviewed, completed and correct
  • Cattle is accompanied with correspondent paperwork – NVD's, MSA, Ausmeat, PTIC test
  • Commodities – CVD's, contracts
  • Administration duties
  • Answer customer enquiries, transfer enquiries to the appropriate person or, if unavailable, assist the customer
  • General duties eg :- typing, emailing, filing and photocopying
  • Archive records when necessary
  • Maintain inventory records and place orders for stationery, ear tags and veterinary drugs
  • Preparing ear tags in accordance with weekly incoming cattle movements and manage inventory
  • Obtain and forward Gas reading to supplier on weekly basis

  • Co-ordinate and order mill record books, weighbridge receival and dispatch books, weighbridge tickets.

  • Systems

  • Enter all daily physical activities at the feedlot – movements, feed data, charges and weighbridge tickets into relevant database
  • FY3000 update and print necessary reports
  • Verify accuracy of all paperwork.
  • Review reports for errors and alert the appropriate people if a problem has occurred
  • Support Bindaree livestock team entering data in the system and creating reports
  • Assist with camp accommodation and house inspections, monitor living areas, organise repairs as required
  • Reports
  • Ensure reports and data are clear, accurate and timely send to suppliers and advisors (veterinary and nutritionist)
  • Update reports e.g. KPI's, deaths, manure, etc.
  • HR
  • Timesheets and working hours report to BFG HR and management in a timely manner
  • Safety and QA
  • Support the management team in the maintenance of the quality and safety management system

  • Monitor and conduct truck drivers, contractor and visitors safety induction

  • Shows responsibility, accountability and takes ownership of outcomes in a timely manner – even during the most challenging of times.

  • Will consistently think beyond the present and take the initiative to ensure that effective and efficient outcomes are client centred, safe, effective, economically sustainable and responsive to community needs.
  • Committed to ensuring all work undertaken is approached with a high degree of integrity and simplicity at all times.
  • Considers all facts and alternatives with an open mind, consulting on alternative options, decisions and implications of possible alternatives where appropriate in an enthusiastic and energetic manner.
  • Able to establish and maintain constructive relationships with people at all levels; strengthening relationships both internally and externally through engagement, consultation and communication
  • Performs all duties and requirements in a professional, consistent, timely and reliable manner
  • Is team focussed; participates in building harmonious and positive alliances with relevant internal and external professional contacts.