Administration Officer

6 days ago

Diamond Creek VIC, Australia GexaCare Pty Ltd Full time $55,000 - $73,000 per year

Join a growing organisation that values capability, initiative, and integrity.

At GexaCare, we're looking for an exceptional Administration Officer — someone who's not just organised, but proactive, reliable, and confident in taking ownership of their work.

This is a role for a person who thrives in a dynamic environment, communicates clearly, and brings a high level of attention to detail to everything they do.

About the Role

You'll work closely with our Operations Manager and HR team to:

  • Provide high-level administrative support across operations and compliance.
  • Triage emails and correspondence, ensuring communication is timely, professional, and actioned appropriately.
  • Coordinate onboarding, documentation, and workforce compliance tracking.
  • Maintain accurate digital registers and records across Google Workspace and GexaLink (our internal platform).
  • Support audits, reporting, and document control processes.
  • Help develop and refine systems that enhance efficiency and compliance across the organisation.

This is a hands-on, detail-oriented role where initiative and follow-through are key.

Who We're Looking For

We want someone who is:

  • Capable and organised – You bring structure and focus to busy days.
  • Attentive to detail – You notice the small things that make a big difference.
  • Proactive and forward-thinking – You anticipate needs and solve problems early.
  • Tech-confident – You're comfortable learning and using different digital platforms.
  • Clear and professional in communication – You write well, manage correspondence confidently, and communicate with care.
  • Trustworthy and accountable – You take pride in following through and doing things properly.

What You'll Bring

  • Certificate IV or Diploma in Business Administration, HR, or equivalent experience.
  • Demonstrated experience in an administrative or HR support role.
  • Strong working knowledge (or equivalent) of Google Workspace (Docs, Sheets, Drive, Calendar, Forms).
  • Excellent written and verbal communication skills.
  • Proven ability to manage competing priorities while maintaining accuracy and professionalism.
  • Experience in the NDIS, community services, or another regulated sector is highly regarded.

Why GexaCare?

GexaCare is a progressive, values-driven NDIS provider with a clear commitment to quality, compliance, and meaningful outcomes for participants.

You'll be part of a supportive and forward-thinking team where your initiative, professionalism, and contribution are genuinely valued.

We believe in empowering capable people to do their best work — and recognising them when they do.

Ready to Step Up?

If you're someone who takes ownership, communicates with purpose, and finds satisfaction in getting things done well — we'd love to hear from you.

Contact us for the Administration Officer Position Description and apply now with a cover letter telling us why you're the right fit for this role.

Job Type: Full-time

Pay: $30.17 per hour

Expected hours: 38 per week

Work Location: Hybrid remote in Diamond Creek VIC 3089

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