Senior Administrative Support Officer

1 week ago

Melbourne, Victoria, Australia Hudson Australia Full time

We are seeking a highly skilled and experienced Senior Administrative Support Officer to provide high-level support across Victorian State Government departments. This is an exciting opportunity for professionals who thrive in fast-paced environments, working closely with senior leadership to contribute to public initiatives.

Key Responsibilities:
  • Calendar Management: Scheduling appointments, meetings, and events for senior executives and staff requires exceptional organisational skills and attention to detail.
  • General Administration Support: Providing high-quality administrative and logistical support to executives, staff, stakeholders, and clients demands strong interpersonal and liaison skills.
  • Travel Coordination: Managing branch finances and travel within allocated budgets calls for excellent financial management and analytical skills.
  • Document Management: Drafting, editing, and proofreading documents, correspondence, and reports to a high standard necessitates well-developed written communication skills.
  • Communication: Managing and prioritising emails, phone calls, and other correspondence on behalf of senior executives requires exceptional time management and problem-solving abilities.
  • Meeting Support: Attending meetings, taking accurate minutes, and following up on action items ensures timely completion and effective collaboration.
  • Confidentiality: Maintaining strict confidentiality of sensitive information and handling classified materials demonstrates a high level of professionalism and integrity.

Experience: To be successful in this role, you will require demonstrated ability to provide high-level executive support in a fast-paced environment, along with strong organisational and time management skills, well-developed interpersonal, liaison, and representational skills, excellent written and verbal communication skills, proficiency in the use of office software, including Microsoft Office Suite, and a high degree of discretion and professionalism.

What We Offer: In return for your expertise, we offer a competitive hourly rate of $48-$56, plus superannuation. Working hours are Monday to Friday, 38 hours per week, with options for flexible work arrangements, including two days from home and three days in our office. This contract is initially three months, with potential for extension. As a Hudson Australia team member, you will be part of a dynamic and supportive environment that fosters growth and development.

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