Administrative Coordinator

1 day ago

Fremantle, Western Australia The University of Notre Dame Full time
{"title": "Senior Administration Officer", "description": "About the Role

The University of Notre Dame Australia is seeking a highly organized and effective Senior Administration Officer to join our School of Medicine team in Fremantle. As a key member of our administrative team, you will be responsible for facilitating administrative support for financial arrangements and Placement Agreements with General Practices hosting students, managing all GP placements for students enrolled in the MD program, and handling requisitions, purchase orders, and receipting using PeopleSoft.

Key Responsibilities

  • General Practice Placements:
    • Facilitate administrative support for financial arrangements and Placement Agreements with General Practices hosting students.
    • Manage all GP placements for students enrolled in the MD program.
    • Handle requisitions, purchase orders, and receipting using PeopleSoft.
  • Clinical Placements:
    • Oversee hospital placements during the Clinical Years.
    • Support Foundation Year placements as needed.
    • Liaise with key stakeholders, including hospital administrative staff and clinicians, regarding hospital placements.
    • Manage administration of Clinical Mentors, Teachers, and hospital funding.
    • Process requisitions, purchase orders, and receipting through PeopleSoft.
  • Elective Placements:
    • Manage and administer all aspects of the electives program for penultimate and final year MD students.

Qualifications, Skills & Experience

  • Relevant Educational qualifications, in combination with administrative experience.
  • Successfully managed and coordinated high-responsibility programs.
  • Known for strong organizational skills, ensuring deadlines are met and goals achieved.
  • Effective communicator skilled in engaging with students, academic staff, and medical professionals.
  • Proficient in maintaining confidentiality and exercising sound judgment, with advanced computer literacy in Excel and Word.

Benefits

  • Generous training and development opportunities.
  • Friendly and collaborative working environment.
  • Fast-paced environment with opportunity for professional growth.

How to Apply

Please apply online with a resume and cover letter outlining your suitability for the role. Previous applicants do not need to apply. For further information on how to apply, please visit: How to apply | Notre Dame. Applicants are expected to have current and valid work rights in Australia. Aboriginal and Torres Strait Islander people are encouraged to apply. The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.", "lang_code": "en-US"}

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