Senior Administration Officer

4 days ago

Fremantle, Western Australia The University Of Notre Dame Australia Full time
About the Role

The University of Notre Dame Australia is seeking a highly organized and effective Administrative Coordinator to join our School of Medicine team. As a key member of our team, you will be responsible for facilitating administrative support for clinical placements, managing placement agreements, and ensuring compliance with Occupational Health and Safety standards.

Key Responsibilities
  • Facilitate administrative support for financial arrangements and placement agreements with General Practices hosting students.
  • Manage all GP placements for students enrolled in the MD program.
  • Handle requisitions, purchase orders, and receipting using People Soft.
  • Oversee hospital placements during the Clinical Years.
  • Support Foundation Year placements as needed.
  • Liaise with key stakeholders, including hospital administrative staff and clinicians, regarding hospital placements.
  • Manage administration of Clinical Mentors, Teachers, and hospital funding.
  • Process requisitions, purchase orders, and receipting through People Soft.
  • Manage and administer all aspects of the electives program for penultimate and final year MD students.
Requirements
  • Relevant Educational qualifications, in combination with administrative experience.
  • Successfully managed and coordinated high-responsibility programs.
  • Strong organizational skills, ensuring deadlines are met and goals achieved.
  • Effective communicator skilled in engaging with students, academic staff, and medical professionals.
  • Proficient in maintaining confidentiality and exercising sound judgment, with advanced computer literacy in Excel and Word.

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