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Senior Administration Officer
2 months ago
The University of Notre Dame Australia is seeking a highly organized and detail-oriented individual to fill the position of Senior Administration Officer - Clinical and Elective Placements. This role will be responsible for managing and coordinating the administrative aspects of clinical and elective placements for students enrolled in the Doctor of Medicine program.
Key Responsibilities- General Practice Placements:
- Coordinate administrative support for financial arrangements and Placement Agreements with General Practices hosting students.
- Manage all GP placements for students enrolled in the MD program.
- Process requisitions, purchase orders, and receipting using PeopleSoft.
- Clinical Placements:
- Oversee hospital placements during the Clinical Years.
- Support Foundation Year placements as needed.
- Liaise with key stakeholders, including hospital administrative staff and clinicians, regarding hospital placements.
- Manage administration of Clinical Mentors, Teachers, and hospital funding.
- Process requisitions, purchase orders, and receipting through PeopleSoft.
- Elective Placements:
- Manage and administer all aspects of the electives program for penultimate and final year MD students.
- Other Duties:
- Ensure compliance with Occupational Health and Safety standards, including identifying, assessing, and controlling health and safety risks in the workplace.
- Assist with recruiting examiners for clinical exams and OSCEs as needed.
- Perform other duties as directed by the National Head of School/School Manager or delegate and comply with all reasonable training and duties as identified by the line manager or delegate.
- Adhere to University policies and procedures in all aspects of work and conduct.
- Relevant Educational qualifications, in combination with administrative experience.
- Successfully managed and coordinated high-responsibility programs.
- Strong organizational skills, ensuring deadlines are met and goals achieved.
- Effective communicator skilled in engaging with students, academic staff, and medical professionals.
- Proficient in maintaining confidentiality and exercising sound judgment, with advanced computer literacy in Excel and Word.
- Generous training and development opportunities.
- Friendly and collaborative working environment.
- Fast-paced environment with opportunity for professional growth.
