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Senior Administration Officer
2 months ago
About the Role
The University of Notre Dame Australia is seeking a highly organized and effective Senior Administration Officer to join our School of Medicine team. As a key member of our administrative team, you will be responsible for coordinating clinical and elective placements for our medical students.
Key Responsibilities
- General Practice Placements:
- Coordinate administrative support for financial arrangements and Placement Agreements with General Practices hosting students.
- Manage all GP placements for students enrolled in the MD program.
- Process requisitions, purchase orders, and receipting using PeopleSoft.
- Clinical Placements:
- Oversee hospital placements during the Clinical Years.
- Support Foundation Year placements as needed.
- Liaise with key stakeholders, including hospital administrative staff and clinicians, regarding hospital placements.
- Manage administration of Clinical Mentors, Teachers, and hospital funding.
- Process requisitions, purchase orders, and receipting through PeopleSoft.
- Elective Placements:
- Manage and administer all aspects of the electives program for penultimate and final year MD students.
- Other Duties:
- Ensure compliance with Occupational Health and Safety standards, including identifying, assessing, and controlling health and safety risks in the workplace.
- Assist with recruiting examiners for clinical exams and OSCEs as needed.
- Perform other duties as directed by the National Head of School/School Manager or delegate and comply with all reasonable training and duties as identified by the line manager or delegate.
- Adhere to University policies and procedures in all aspects of work and conduct.
Qualifications, Skills & Experience
- Relevant Educational qualifications, in combination with administrative experience.
- Successfully managed and coordinated high-responsibility programs.
- Known for strong organizational skills, ensuring deadlines are met and goals achieved.
- Effective communicator skilled in engaging with students, academic staff, and medical professionals.
- Proficient in maintaining confidentiality and exercising sound judgment, with advanced computer literacy in Excel and Word.
Benefits
- Generous training and development opportunities.
- Friendly and collaborative working environment.
- Fast-paced environment with opportunity for professional growth.
