Senior Administrative Officer

7 days ago

Fremantle, Western Australia The University of Notre Dame Full time
About the Role

The University of Notre Dame Australia is seeking a highly skilled and experienced Senior Administrative Officer to join our team in the Faculty of Arts, Sciences, Law and Business. As a key member of our administrative team, you will play a critical role in supporting the administration of Work-Integrated Learning (WIL) placements, including managing documentation, providing administrative support to academic coordinators, and developing relationships with external stakeholders.

Key Responsibilities
  • Placement Management: Provide effective and efficient administration of WIL placements, ensuring timely allocation of placements to students and maintaining accurate records.
  • Relationship Building: Develop and maintain relationships with external providers and stakeholders to support the development of WIL opportunities.
  • Student Support: Act as a point of contact for students related to placements, providing excellent customer service and support.
  • Administrative Support: Provide administrative support to academic coordinators, including preparing purchase orders, processing payments, and monitoring expenditure.
  • Reporting and Records Management: Support the timely completion of tasks and communications, ensuring accurate and up-to-date records and reports.
Requirements
  • Qualifications: Completion of a degree or equivalent combination of relevant experience and/or education/training.
  • Experience: Demonstrated experience in supporting WIL, preferably in the tertiary sector.
  • Skills: High-level time management, organisational, and planning skills, with the ability to exercise sound judgment, initiative, diplomacy, tact, and discretion.
  • Software Proficiency: Demonstrated proficiency in the use of SONIA or equivalent placement software, database applications, and Microsoft Office applications.
  • Communication: Highly developed communication skills, both written and oral, with the ability to build relationships, engage, and foster collaboration.
What We Offer
  • Training and Development: Generous training and development opportunities to support your career growth.
  • Collaborative Environment: Friendly and collaborative working environment with a focus on teamwork and support.
  • Professional Growth: Fast-paced environment with opportunities for professional growth and development.

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