Executive Assistant

1 week ago

Canberra, ACT, Australia Flexhive Full time
About the Role

We are seeking a highly motivated and skilled APS4 Executive Assistant to join a dynamic team within a Federal Government Department on a 6-month fixed term contract. This is an exciting opportunity to work with a high-profile Federal Government client and support senior executives in their mission to serve the Australian people.

Key Responsibilities
  • Calendar Management: Scheduling appointments, meetings, and events for senior executives and staff, ensuring efficient use of their time.
  • General Administration Support: Providing high-quality, accurate, timely, and professional administrative and logistical support to the executives, staff, stakeholders, and clients.
  • Travel Coordination: Management of branch finances and travel in line with allocated budgets.
  • Document Management: Drafting, editing, and proofreading documents, correspondence, and reports to a high standard.
  • Communication: Managing and prioritizing emails, phone calls, and other correspondence on behalf of senior executives.
  • Meeting Support: Attending meetings, taking accurate minutes, and following up on action items to ensure timely completion.
  • Confidentiality: Maintaining strict confidentiality of sensitive information and handling classified materials as required.
Requirements
  • A demonstrated ability to provide high-level executive support in a fast-paced environment.
  • Strong organisational and time management skills.
  • Well-developed interpersonal, liaison, and representational skills and the ability to establish and maintain relationships.
  • Excellent written and verbal communication skills, including a strong attention to detail.
  • Proficiency in the use of office software, including Microsoft Office Suite.
  • A high degree of discretion and professionalism.
  • Knowledge of government processes and procedures (highly desirable).
Why Apply with Flexhive?

We value our candidates and strive to offer exceptional opportunities that meet their needs and skills. Our goal is to establish long-lasting relationships with our candidates and provide them with the best possible experience.

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