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Project Administrator

2 weeks ago

Rydalmere, New South Wales, Australia Crazy Parts Full time $80,000 per year

Are you ready to play a key role in launching a new digital sales channel for one of Australia's leading suppliers of mobile accessories and parts? Crazy Parts is looking for a highly organised, proactive Project Administrator to support the successful execution of our new B2C ecommerce platform for mobiles and accessories. We need a full-time, hands-on, highly organised problem solver who can administer the ongoing and new projects for the company.

About the Role:

As a Project Administrator, you will be reporting directly to the Project Manager, this hands-on role will see you coordinating the day-to-day operations of our ecommerce launch project. You'll act as the glue across multiple workstreams – from website development to logistics and customer service – ensuring tasks stay on track, stakeholders stay informed, and no detail is overlooked..

This role will involve the following duties but not limited to:

- Developing project plans, timelines, and budgets, and ensuring that all stakeholders are informed of the project's progress.

- Maintain and track the project plan, timelines, and milestones across all workstreams (IT, Marketing, Sales, Logistics).

- Coordinate internal and external project activities, ensuring effective collaboration and follow-through.

- Engaging and managing stakeholders, including providing regular updates and addressing concerns or issues that arise during the project.

- Serve as a central communication hub between internal departments and external vendors.

- Assist in bridging communication between traditional wholesale operations and new B2C ecommerce workflows.

- Use tools like Jira, Trello, or Asana to monitor task progress and flag any risks or delays.

- Ensure timely completion of deliverables and escalate issues where required.

- Collect and validate detailed product data (SKUs, pricing, descriptions) and digital assets (images, videos).

- Work with relevant teams to ensure data accuracy and readiness for ecommerce upload.

- Assist in documenting new ecommerce processes and maintain an organised central project documentation hub.

- Support identification and tracking of risks and issues, including follow-up actions.

- Coordinate User Acceptance Testing (UAT), including scheduling testers, managing test scenarios, and tracking bugs.

- Liaise with external partners (developers, logistics providers, creative agencies) to align deliverables and track performance.

- Abide by policies and procedures to ensure a safe, healthy, and inclusive work environment.

- Ensure quality assurance and implement process improvements within project scope to maintain excellence in project activity outcomes.

Skill and Experience:

· At least a Diploma in project management.

· Minimum 2+ years experience in a project support or coordination role, ideally in ecommerce or digital environments.

· Excellent organisational and communication skills.

· Experience with project management tools such as Jira, Asana, or Trello.

· Comfortable juggling multiple tasks and priorities in a fast-paced environment.

· Proactive, detail-oriented, and collaborative mindset.

  • Is incredibly confident in communicating with customers.
  • Excellent relationship management skills.

Other details:

Job Type: Full Time, Permanent

Salary: AUD 80,000 per year plus superannuation (based on experience and skills)

If this sounds like you, we would love to hear from you. Apply now and send your resume.

Please note that only short-listed candidates will be contacted, and your application will

be treated as strictly confidential.

Job Type: Full-time

Pay: From $80,000.00 per year

Benefits:

  • Company car
  • Employee discount
  • Free drinks
  • Free food
  • Maternity leave
  • Parental leave

Schedule:

  • Evening shift

Supplementary Pay:

  • Overtime pay

Work Authorisation:

  • Australia (Preferred)

Work Location: In person